Advancement Special Events Assistant Director

Job Location: 300 East River Rd, Rochester, New York, United States of America, 14623

Full-time, 40 scheduled weekly hours

Compensation Range: $61,000.00 - $85,400.00

Responsibilities

• Support a significant part of the University’s advancement operation by creating, implementing, and following up on high-end development events and programs, including donor cultivation and recognition events, events with the President and Board, regional activities, and dedications.
• Ensure all events meet the highest quality standards.
• Work cooperatively with colleagues across University Advancement to create and implement events that support the University’s fundraising objectives in Rochester, northern and southern California, and other cities across the country.
• Handle all event details and report progress to the Executive Director.
• Engage extensively with high-level University administrators, donors, and volunteers, and provide informal supervision of support staff assisting with registration and other event-related duties.
• Demonstrate excellent leadership, organizational, customer service, and communication skills, and work autonomously.
• Exercise good judgment, be results-oriented, and donor-centric; adapt to changing priorities and challenges in a busy environment.
• Work under pressure of deadlines; travel locally and nationally; work weekends and evenings as required.

Essential Functions

• Event Planning and Logistics
  • Research and secure venues and vendors.
  • Maintain knowledge of venues in various cities.
  • Coordinate event logistics and vendor relationships for presidential, Board of Trustees, stewardship, cultivation, and regional events.
• Program Development and Event Communications
  • Oversee production of publications and collateral materials.
  • Coordinate mailing lists and event marketing.
  • Develop and manage event program flow.
  • Coordinate speaker participation and prepare briefings for the President, Board members, Deans, faculty, and other senior leaders.
• Event Execution and Relationship Management
  • Travel to events (5–10 trips annually) and manage all on-site logistics and event operations.
  • Execute presidential, Board of Trustees, stewardship, cultivation, and regional events to ensure a high-quality participant experience.
  • Coordinate with internal and external partners to support successful event delivery.
• Event Management – Meliora Weekend Events
• Regional Strategic Planning
  • Work collaboratively with partners in Alumni Relations and Regional Advancement to oversee the event and engagement strategy for several regions, including northern and southern California, and Chicago.
  • Serve as the Special Events representative on the core regional planning team for each area, provide advice and strategy on which events should take place and which prospects should be engaged.
  • Maintain knowledge of each region and its key prospects.
• Other duties as assigned.

Requirements

• Bachelor's degree and 5 years of relevant experience required, or equivalent combination of education and experience.
• Outstanding written, verbal, and interpersonal skills.
• Strong leadership skills and ability to work independently.
• Ability to work collaboratively with various constituent groups, colleagues, volunteers, and campus partners.
• Ability to manage large projects; gather, condense, and synthesize information; and provide accurate analysis and summaries.
• Experience with computer technologies, especially Microsoft Excel.
• A personal belief in the mission, goals, and objectives of private higher education.