Admissions Operations Coordinator

We’re seeking a highly organized and service-oriented Admissions Operations Coordinator to support the daily operations of our medical school admissions process. This role plays a vital part in ensuring a seamless experience for applicants—from their first inquiry to enrollment.

Responsibilities

• Serve as a primary point of contact for prospective students—responding to inquiries with professionalism and care
• Maintain calendars, meetings, and communications for the Admissions team
• Track application progress, review documentation, and ensure compliance with admissions requirements
• Coordinate interview logistics including scheduling, communications, and materials
• Manage data entry and accuracy across admissions systems
• Monitor enrollment documents, prerequisite completion, and onboarding steps
• Assist in planning and executing admissions events (virtual and in-person)
• Support application scoring workflows and track important deadlines
• Collaborate with internal teams and stakeholders to ensure efficient processes
• Contribute to ongoing cycle planning, reporting, and process improvements

Requirements

• Bachelor’s degree or equivalent work experience
• Strong organizational skills and attention to detail
• Excellent communication and interpersonal abilities
• Customer service experience and professional demeanor
• Proficiency in Microsoft Office and/or Google Workspace
• Ability to manage sensitive information with discretion
• Experience with data systems and tracking tools
• Comfortable working both independently and collaboratively

Preferred Qualifications

• Previous experience in higher or medical education admissions
• Event planning or coordination experience
• Familiarity with CRM systems, Box, Smartsheet, or Canva

Physical & Scheduling Requirements

• Able to lift up to 25 lbs. for event setup/teardown
• Availability for occasional evening or weekend events
• Ability to sit for extended periods and work at a computer
• On-site support during events requiring walking and standing

Work Environment

On-site, in office

Pay

Competitive salary range of $50,000 - $52,000 per year

Benefits

• Health Insurance Plans (various options)
• Health Savings Account
• Flexible Spending Account
• Dental & Vision Plans
• Short-Term & Long-Term Disability Insurance
• 401(k) Matching
• Basic Life & Supplemental Life Insurance
• Employee Assistance Program (EAP)
• Other Employee Perks

About the Role

This position offers a meaningful opportunity to contribute to the future of medical education while growing your skills in admissions, data management, and event coordination.