Admissions Counselor III

Department: Admissions • Location: Belknap Campus • Time Type: Full time • Worker Type: Regular

About the role

The University of Louisville is seeking an Admissions Counselor III. This is a new position with shared duties across the Law School’s administrative departments, providing clerical and other support.

Responsibilities

• Admissions (75%)
  • Manage routine communications with prospective students, applicants, and admitted students, including application status updates, individualized communications about incomplete applications, next steps for admitted students wishing to enroll, general admissions inquiries, and any other special communication assigned by the Assistant Dean for Admissions.
  • Work with LSAC Unite and other University software to track prospective student inquiries, maintain applicant records, process admissions decisions, and prepare data summaries or other reports as requested.
  • Coordinate the receipt and tracking of electronic file information for JD program applicants.
  • Coordinate on-site admissions events such as information sessions and Admitted Students Day.
  • Coordinate travel for the Office of Admissions, monitor travel expenditures, and represent the School of Law at occasional recruitment events.
  • Perform general clerical services for the Office of Admissions: answer the main Admissions phone line, direct calls, assist scheduled visitors or walk-ins, manage the main Admissions email account, serve as the office manager, and implement procedural changes to improve efficiency.
  • Manage departmental purchasing, utilize the Procard for department and Workday reporting/reconciliations.
  • Lead special projects and perform related duties as assigned by the Assistant Dean for Admissions.
• Academic and Student Affairs (25%)
  • Provide general clerical services for the Office of Academic Affairs and Office of Student Affairs.
  • Assist with bar certifications for graduates as they apply for licenses to practice law.
  • Maintain office calendars.
  • Provide support for major law school events such as graduation and mandatory student meetings.
  • Other related duties as assigned by the Associate Dean for Academic Affairs.

Requirements

• Bachelor’s degree in a related field and four (4) years of relevant experience or an equivalent combination of education and experience.

Preferred Qualifications

• Experience in law school admissions, university admissions, student records, student affairs, or other university administration.
• Experience with Workday, PeopleSoft, or other similar data management systems.
• Experience with Microsoft Office software.

Skills

• Maintain a high level of professionalism.
• Ability to work with sensitive information and maintain confidentiality.
• Strong written and oral communication skills.
• Strong interpersonal skills; ability to work effectively and maintain strong working relationships with a wide range of constituencies.
• Ability to work effectively independently and as part of a team.
• Strong project management skills; ability to handle multiple simultaneous projects.
• Organized, manage time efficiently, and appropriately prioritize tasks.
• Flexible; ability to change tasks quickly and adapt to meet the needs of callers, walk-in visitors, and scheduled visitors who arrive early/late.
• Willing to work outside of normal business hours to attend and assist with recruitment and student events.
• Comfortable compiling data.