Administrator

Grade: 18 | Salary: $67,552–$70,686

About the role

The Research Foundation for Mental Hygiene is seeking a detail-oriented and organized Accounts Payable & Purchasing Assistant to join our Business Office team. In this role, you will support the day-to-day accounts payable and purchasing functions by ensuring purchase requests, vendor transactions, and a high volume of online orders are processed accurately, efficiently, and on time. The ideal candidate is dependable, proactive, and able to work independently while maintaining a high level of accuracy and attention to detail in a fast-paced environment.

Responsibilities

• Review and process purchasing requests in our internal system (TIQR) for accuracy and completeness.
• Enter purchase requests into Oracle.
• Ensure vendors and staff receive copies of signed purchase orders.
• Purchase an increasing volume of items online through Amazon and other approved vendors.
• Obtain vendor quotes for equipment purchases as needed.
• Maintain accurate purchasing records and documentation in TIQR.
• Collaborate with vendors and internal departments to facilitate purchasing activities in TIQR.
• Perform other administrative and business office duties as assigned.

Requirements

• Bachelor’s degree or equivalent combination of relevant education and experience preferred.
• At least 2–5 years of administrative experience in a medium-to-large organization.

Qualifications

• Strong attention to detail and organizational skills.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office and Excel.
• Experience with Oracle and/or working in an academic or research environment is preferred.
• Experience with accounts payable, purchasing, or administrative support is preferred.
• Ability to manage multiple priorities and meet deadlines.
• Professional customer service skills when working with vendors and staff.
• Proven ability to work effectively in a fast-paced office environment.

Benefits

Excellent benefits package.

Location

1051 Riverside Drive, New York, NY 10032

About the organization

The Research Foundation for Mental Hygiene, Inc. (RFMH) is a private not-for-profit corporation and is not an agency or instrumentality of the State of New York. Employees of the Research Foundation are not state employees, do not participate in any state retirement system, and do not receive state fringe benefits.

The mission of RFMH is to promote the mental health of all New Yorkers, with a focus on providing hope and supporting recovery for adults with serious mental illness and children with serious emotional disturbances. RFMH is deeply committed to supporting underserved individuals, organizations, and communities. Applicants with lived mental health experience are encouraged to apply.