Administrator

Position Summary

In this position, you will support the smooth operation of the office through administrative, bookkeeping, expatriate support, and coordination activities, while contributing to sustainable business growth. The role requires a proactive individual who can identify issues independently, recommend solutions, and provide support across multiple business functions as needed.

Responsibilities

• Manage daily office operations and office supplies
• Coordinate with vendors and maintain the work environment
• Arrange internal and external meetings and manage team calendars
• Support communication with headquarters, including translation and reporting
• Prepare internal approval documents and management reports
• Perform daily bookkeeping and accounting data management using QuickBooks and Xero
• Handle accounts payable and accounts receivable functions
• Process employee expense reimbursements
• Coordinate with external accountants for monthly, quarterly, and annual accounting activities
• Reconcile bank accounts and maintain financial records
• Arrange domestic and international business travel
• Support board meeting scheduling and documentation
• Provide day-to-day support for expatriate employees

Qualifications

• Bachelor’s degree or equivalent combination of education and experience
• Minimum two years of administrative experience
• Business-level English and Japanese communication skills
• Knowledge of bookkeeping and accounting operations
• Strong attention to detail, initiative, adaptability, and problem‑solving skills

Preferred Characteristics

• Highly accurate with strong attention to detail
• Able to adapt and work effectively in a multitasking environment
• Strong problem‑solving skills and initiative
• Comfortable adapting to a dynamic and evolving environment

Location

Plano, TX, United States

Pay

USD 60,000–70,000 per year (Non‑Exempt)