Administrative Travel Assistant

Administrative Travel Assistant

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

About the role

Supports the travel needs of the office staff. Assists in coordinating travel arrangements, managing expense reports, and maintaining travel records. Ensures compliance with company policies and regulations regarding travel expenses and documentation.

Responsibilities

• Book flights, hotels, and rental cars for employees
• Prepare and submit expense reports accurately and timely
• Manage travel itineraries and confirm reservations
• Ensure all travel documents and receipts are organized and stored securely
• Communicate with vendors and employees to resolve any issues related to travel arrangements
• Follow up with employees after their trips to ensure satisfaction and gather feedback

Requirements

• Bachelor's degree in Business Administration, Travel Management, or a related field
• 2+ years of administrative or travel support experience
• Proficiency in Microsoft Office Suite, particularly Excel and Outlook
• Strong organizational skills and attention to detail
• Excellent communication and interpersonal skills
• Ability to work independently and manage multiple tasks simultaneously

Qualifications

• Experience with travel management software (e.g., Expedia, Kayak)
• Knowledge of corporate travel policies and procedures
• Understanding of international travel regulations and visa requirements

Skills

• Travel management software proficiency (e.g., Expedia, Kayak)
• Corporate travel policy knowledge
• International travel regulations understanding

Benefits

• Flexible schedule
• Competitive compensation package
• Professional development opportunities
• Health insurance benefits
• Employee assistance program

Pay

$18 - $20 per hour

Schedule

Monday through Friday, 9:00 AM - 5:00 PM