Administrative Support Professional

About the role

The Division of Finance and Administrative Services is seeking an Administrative Support Professional to join the Administrative Team. This position will be located at 221 West High, Jefferson City.

Responsibilities

• Develop and maintain, with relative independence, working knowledge of office activity with respect to cash receipt functions and make frequent decisions in accordance with agency policies, rules, or procedures.
• Sort, catalog and distribute incoming daily mail.
• Review incoming checks and ensure appropriate supporting documentation is attached.
• Enter, update, and/or retrieve information for cash receipts utilizing databases and reports to prepare for federal draws.
• Answer and respond to inquiries (phone, in-person, and written) in a professional, accurate and timely manner in accordance with agency and/or office policy and procedure.
• Ensure constituent or general public phone calls are transferred to the appropriate number, office, division, department, etc. for resolution.
• Greet visitors in a professional manner; determine purpose of contact; and direct individuals to proper destination within established timeframes.
• Establish and maintain positive working relationships with co-workers, supervisors, external agencies, clients, and the general public while promoting agency philosophy.
• Aid with special projects, establish and maintain complex filing systems; prepare records for storage and/or archiving; and maintain correspondence and report files.
• Provide administrative support to several units within the division which includes but is not limited to tracking of correspondence, scheduling of meetings, drafting of correspondence.
• Assist with the tax credit programs that the department administers. This would include review of applications, data entry, mailing and filing.

Requirements

• 4-6 years of relevant experience or a Bachelor’s degree and 0-2 years of relevant experience.
• Lack of post-secondary education will not be used as the sole basis denying consideration to any applicant.

Qualifications

• The State of Missouri offers an excellent benefits package that includes a defined pension plan, generous amounts of leave and holiday time, and eligibility for health insurance coverage.
• Your total compensation is more than the dollars you receive in your paycheck. To help demonstrate the value of working for the State of Missouri, we have created an interactive Total Compensation Calculator.

Benefits

• The State of Missouri offers an excellent benefits package that includes a defined pension plan, generous amounts of leave and holiday time, and eligibility for health insurance coverage.
• Your total compensation is more than the dollars you receive in your paycheck. To help demonstrate the value of working for the State of Missouri, we have created an interactive Total Compensation Calculator.

Skills

• Proficient in Microsoft Office Suite.
• Strong organizational and attention to detail skills.
• Excellent communication and interpersonal skills.
• Ability to prioritize tasks and manage multiple projects simultaneously.

Benefits

• The State of Missouri offers an excellent benefits package that includes a defined pension plan, generous amounts of leave and holiday time, and eligibility for health insurance coverage.
• Your total compensation is more than the dollars you receive in your paycheck. To help demonstrate the value of working for the State of Missouri, we have created an interactive Total Compensation Calculator.

Pay

Semi-monthly salary: The current rate for this position is $1,920.93. Individual(s) selected for this position may receive a higher rate based on a pay differential (e.g. shift, or time-of-service pay).

Annual Salary: $46,102.32

Schedule

The work hours for this position are 8:00 to 5:00, Monday through Friday.