Administrative Support Professional - 2300012

About the role

We respect and embrace the experiences, knowledge, and contributions of our team members. We strive for a culture of belonging and balance by upholding our values: Stewardship, Integrity, Collaboration, Respect, and Innovation. We are passionate about Missouri, our role to preserve, protect and enhance our environment, and we are committed to serving its citizens. We believe our mission and vision serves a greater purpose and will be felt for generations to come.

Responsibilities

• Maintain calendars, register team members for training, finalize letters, process expense reports, and assist with travel arrangements.
• Prepare and maintain Weatherization program templates.
• Prepare invoices for payment, process agency reimbursements in the state financial system, procure supplies and equipment, and process purchasing card statements.
• Schedule and plan the annual weatherization training, including coordinating with Community Action Agencies and the Weatherization Program Manager.
• Serve as the Missouri Weatherization Policy Advisory Council secretary.
• Answer and respond to inquiries in a professional, accurate, and timely manner.
• Maintain the Division of Energy inbox and distribute emails to the correct team members for response.
• Aid with special projects, establish and maintain complex filing systems, prepare records for storage and/or archiving, and maintain correspondence and report files.
• Establish and maintain Standard Operating Procedures.

Requirements

This position will be located at the Lewis and Clark State Office Building, 1101 Riverside Drive, Jefferson City, Missouri 65101. Equivalent To Those Typically Gained By Four to six years of relevant experience. Lack of post-secondary education will not be used as the sole basis denying consideration to any applicant.

Qualifications

• Adaptability: Adjusts planned work by gathering relevant information and applying critical thinking to address multiple demands and competing priorities in a changing environment.
• Attention to Detail: Is thorough when performing work and conscientious about attending to detail.
• Customer Service: Anticipates and meets the needs of both internal and external customers. Delivers high-quality products and services; is committed to continuous improvement.
• Federal Funds Processing: Knowledge of methods and procedures for processing direct and reimbursable program funds (for example, automatic and funded reimbursements, interagency agreements, transfer appropriations), grants, loans, and credit programs.
• Interpersonal Skills: Shows understanding, friendliness, courtesy, tact, empathy, concern, and politeness to others; develops and maintains effective relationships with others; may include effectively dealing with individuals who are difficult, hostile, or distressed; relates well to people from varied backgrounds and different situations; is sensitive to cultural diversity, race, gender, disabilities, and other individual differences.

Skills

• Adaptability
• Attention to Detail
• Customer Service
• Federal Funds Processing
• Interpersonal Skills

Benefits

Our benefits package and flexible 40-hour work week promotes the mental and physical health of you and your family as you work towards achieving your professional goals. Benefits include paid vacation and sick leave, paid life insurance, medical, dental, vision, and prescription insurance. Learn more here.

Pay

The salary range listed in this job description is a base salary. Applicants eligible for years-of-service adjustments or shift differentials may exceed the salary range listed above.

Schedule

This position will be full-time.