Administrative Support Associate

The Alabama Cooperative Extension System (ACES/AAES) is excited to announce the recruitment for an Administrative Support Associate I/II in Crenshaw County.

About the role

This role provides essential services, advice, and assistance with administrative, financial, and clerical tasks, as well as other support for programs within the Crenshaw County Extension Office.

Responsibilities

• Performs multiple duties which are a mix of administrative and clerical in nature, which may include but are not limited to data gathering, data management, correspondence, filing, calendar management, event scheduling, mail distribution, answering phones, organizing mail, purchasing/ordering supplies, and website maintenance.
• Provides budget preparation, tracking, monitoring and auditing, payroll processing, travel/expense voucher processing and other accounting and financial tasks.
• Advises staff, students, administrators, and clients of standard policies or procedures.
• Acts as a point of contact to other departments, students, faculty, customers, and outside agencies/vendors on behalf of manager, director, or department head.
• Maintains and updates databases and prepares reports using a computer.
• May be asked to design flyers, compile newsletters, or other marketing materials to promote Extension programming.
• May perform some administrative duties such as budget coordination, human resources administration (beyond payroll entry), collection and disbursement of cash, checks, and other negotiable items, preparation of reports, documents, and presentations, or coordination of complex projects or events.

Qualifications

• Level I: High school diploma or equivalent. 2 years experience in clerical and administrative support services.
• Level II: High school diploma or equivalent. 4 years experience in clerical and administrative support service. Experience must include at least 2 years at the preceding level or equivalent.

Desired Qualifications

• Proficiency with computers and software programs including Windows, Microsoft Office, Word, Excel, PowerPoint, Access and other similar programs is essential.
• Experience and knowledge of Quicken, Adobe, and Publisher software; experience updating websites and the utilization of social media in the workplace and skilled with multi-tasking are highly desirable.