Administrative Supervisor (Contracts Management)

At Orange County Government, we serve the public with integrity, honesty, fairness, and professionalism. We develop innovative policies and services that impact Central Florida and shape the future of our community. Our workplace experience sets us apart and makes us a great place to work, fostering exceptional organizational values, customer service standards, and employee satisfaction.

About the role

This is a responsible supervisory and/or administrator position involving supervising section staff on contracts and procurements or coordinating an administrative function. The role advises and trains staff, assigns and reviews work for accuracy and completeness, and operates with considerable independence under the general supervision of the Division Manager or Assistant Manager.

Responsibilities

• Serves as Contract Administrator for service partner contracts such as food service vendor, business center, audio/visual, and other operational or revenue-generating contracts.
• Acts as the Convention Center's liaison with County Purchasing on contract issues, contract development, solicitation processes, and compliance matters.
• Works with Center staff on revenue, expense service, and key supply/equipment contracts.
• Advises and reviews staff development of Scopes of Work/Specifications for services and key supply/equipment contracts; recommends best contracting methods.
• Negotiates terms and conditions on complex, long-term service contracts impacting revenue, expenditures, and operations.
• Facilitates the development and maintenance of contract and procurement Standard Operating Procedures.
• Provides support and guidance to Center staff to address vendor/contractor performance issues and resolve procurement-related matters, including contract provisions interpretation.
• Assists with the annual budget process, including preparing estimates of term contract expenditures.
• Ensures compliance with the Center of Hospitality (CoH) standards.
• Performs other related duties as assigned.

Requirements

• Bachelor’s degree from an accredited institution in Business, Marketing, or a closely related field.
• Five (5) years of experience in lease/contract administration, convention/hotel sales, legal, convention/hospitality industry, or other closely related experience.
• In lieu of the degree, additional relevant experience may be substituted on a year-for-year basis.

Benefits

• 10 paid holidays and up to 2 floating holidays annually.
• 18 days of paid time off per year.
• Longevity bonus based on years of service.
• 6 days of paid TERM (sick) time annually.
• Low-cost medical, dental, vision, and additional life insurance.
• Free basic life, long-term disability, and employee assistance for all family members (effective on day one).
• Participation in the Florida Retirement System.
• Employee assistance program with free one-on-one sessions with licensed counselors and online tools for legal advice, financial planning, and personal life balance.
• Free access to Wellworks gyms and Orange County Recreation Centers.
• Free onsite wellness coaching, including dietitian and nurse services.
• Tuition reimbursement program.
• Earn service time to forgive student loans.

Benefits may vary for employees under collective bargaining agreements.

Pay

Pay Grade: 020 – From $36.38 to $47.30 per hour (FLSA Status: Exempt). Placement based on education and experience.

Selected candidates will be required to provide employment references and complete a pre-employment drug test, physical, and background check.

Work location: Orange County Convention Center, 9800 International Dr., Orlando, FL 32819.