Administrative Supervisor - Anesthesiology

Job Summary

The Department of Anesthesiology, UW‑Madison School of Medicine & Public Health is seeking an Administrative Supervisor to lead and manage administrative assistants across a variety of services, including faculty development, recruitment, and general administrative support. Reporting to the Associate Department Administrator, the supervisor will oversee staff, support faculty and staff, manage day‑to‑day operational tasks, promote an inclusive and collaborative culture, identify process improvements, and create training and development opportunities. Work is performed in‑person on a designated campus location, with some remote work possible.

Desired Knowledge, Skills, and Abilities

• Strong verbal and written communication skills
• Experience managing process improvement or change‑management initiatives
• Familiarity with Workday, UW‑Madison, and School of Medicine & Public Health administrative procedures (highly desirable)
• Prior supervisory/management experience
• Ability to work independently and in a team to establish and maintain effective working relationships
• Experience working with medical professionals and career‑promotion requirements within an academic medical center

Key Responsibilities

• Analyze data and trends, compile progress reports, and provide recommendations or conclusions to support the assigned operational work unit(s).
• Exercise supervisory authority for at least 2.0 FTE employees, including hiring, transferring, suspending, promoting, managing conduct and performance, discharging, assigning, rewarding, disciplining, and approving hours worked.
• Schedule logistics and secure resources for a designated work unit to ensure day‑to‑day operational success.
• Assist, recommend, and advise staff on administrative issues, personnel matters, and budgetary problems.
• Develop, schedule, and prioritize unit or program work plans in accordance with specifications and resource limitations.
• Implement and execute established policies and procedures to align the work unit with organizational objectives and strategies.

Required Qualifications

• Demonstrated experience training team members or colleagues on administrative duties.
• Demonstrated experience managing process improvement or change‑management initiatives.
• Customer‑focused approach for external and internal stakeholders.
• Evidence of strong project‑management skills.

Preferred Qualifications

• Minimum of two years of supervisory experience (strongly preferred).
• Ability to work independently and collaboratively to establish and maintain effective working relationships.
• Proven ability to prioritize workload, manage multiple projects and deadlines, and work unsupervised.
• Familiarity with UW‑Madison and School of Medicine & Public Health HR, faculty affairs, faculty development, educational management systems, research administration systems, purchasing systems, and related policies (highly desirable).
• Experience with Qgenda.
• Experience with electronic medical records such as Epic.
• Demonstrated ability to work effectively with physicians.

Compensation and Benefits

The starting salary is $65,000 annually, negotiable based on experience and qualifications. Employees receive generous vacation, holidays, and sick leave; competitive insurance and savings options; and retirement benefits. See the campus benefits webpage and the SMPH Faculty/Academic Staff Benefits Flyer 2026 for full details.

Education

Bachelor’s degree (preferred).