Administrative Specialist- Paw Paw

Flowers Early Learning is a high-quality preschool with locations throughout Berrien, Cass and Van Buren counties. Formerly known as Tri-County Head Start, we were selected as one of the Best and Brightest Companies to Work for in the Nation in 2024 and one of the Moody Market Best Places to Work in Southwest Michigan in 2021 for our commitment to employee engagement, feedback, and wellness.

About Us

Our mission is to build a future where children, families, and communities thrive. Flowers Early Learning employees promote social, emotional, and physical health in our community by providing high-quality education, health services, and more for the families who need us most in Berrien, Cass, and Van Buren counties.

About the role

The Administrative Specialist provides comprehensive administrative and office support to ensure efficient daily operations of the agency’s Administrative Office. This position serves as the primary point of contact for visitors, staff, and community partners by providing exceptional customer service. The role involves a variety of administrative functions, including answering phones, processing mail, performing daily data entry, scheduling meetings, and maintaining the confidentiality of sensitive information.

Responsibilities

• Provide administrative and office support to ensure efficient daily operations
• Serve as the primary point of contact for visitors, staff, and community partners
• Answer phones and process mail
• Perform daily data entry
• Schedule meetings
• Maintain confidentiality of sensitive information

Requirements

• High School Diploma or equivalent (Associate degree preferred)
• Two years’ related experience (preferred)
• Previous experience providing administrative office support
• Previous data entry experience
• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook, etc.)
• Strong organizational skills with the ability to prioritize tasks, maintain accuracy, and meet deadlines
• Must be 18 years of age or older
• Valid driver’s license and reliable transportation
• Must pass a physical examination, comprehensive fingerprinted criminal background check, and pre-employment drug screen (including negative results for Amphetamines, Cannabinoids (including Marijuana/THC), Cocaine, Opiates, and Phencyclidine (PCP))

Marijuana is not legal at the federal level and is prohibited in the workplace or in one's system, even if legally prescribed.

Skills

• Exceptional customer service
• Strong organizational and prioritization skills
• Proficiency in Microsoft Office Suite
• Data entry and administrative support

Benefits

• Medical, dental, vision, and life insurance
• 401(k) with employer contribution
• Paid time off, earned sick time, paid parental leave, paid holidays, and paid breaks
• Paid weather days
• Tuition reimbursement and assistance in furthering your education
• Employee assistance program
• Wellness committee providing resources to enhance life outside of work

Pay

• High School Diploma/GED: $15.61/hr
• Associate degree: $17.84/hr
• Bachelor’s degree or higher: $19.12/hr

Schedule

Full-time, year-round (12 months), non-exempt, hourly position.

• Monday–Friday, 8:00 AM–3:30 PM
• 35 hours per week