Administrative Specialist (Early Childhood Special Education)

Responsibilities

• Organize and prioritize work assigned and develop office procedures to adequately support efficient workflow.
• Compose correspondence, reports, documents, and statistical data; often of a confidential nature.
• Process incoming phone calls and correspondence as instructed and prepare responses to routine calls and correspondence independently.
• Complete assignment(s) in pressure situations with competence and by required deadline(s).
• Maintain an efficient tracking system designed for minimum retrieval time of requested ECSE data counts.
• Proofread/edit documents using proper spelling, punctuation, grammar, and sentence structure.
• Cookordinate departmental projects and implement all relevant components using excellent organizational skills.
• Cookordinate and follow up with other district staff ensuring completion of projects involving multiple individuals and/or extended periods of time.
• Maintain a calendar for the Early Childhood Special Education Supervisor/Administrator.
• Schedule appointments, initiate travel arrangements and prepare itineraries.
• Prepare materials for meetings and professional learning sessions.
• Determine status of office supplies, subscriptions and service contracts and prepare requisitions for the ECSE program.
• Assist with the assembling, preparation and processing of invoices.
• Track annual department expenditures to ensure the budget is not exceeded.
• Monitor staff attendance and substitute coverage at the ECSE sites.
• Respond courteously and tactfully to inquiries/complaints from District patrons and refer callers/visitors to appropriate District staff.
• Prepare and submit monthly data reports to the ECSE Supervisor/Administrator.

Qualifications

• Associate Degree with core studies in administrative, secretarial or executive secretarial field
• Three (3) years secretarial experience

Preferred Qualifications

• Bachelor’s degree

Physical Demands

• Sit, stand, walk, speak, hear, use hands, fingers, reach with hands and fingers;
• Bend, stoop, lift objects of at least ten pounds;
• Visual ability requires mono and color vision.

Terms Of Employment

• Length of work year: In person, 12 months (7.5 hours per day/5 days per week)

Benefits

• Health and Dental Insurance are provided.
• KCPS Defined Benefit Pension plan – mandatory 9% contribution is required from employee and matched by KCPS; Voluntary retirement savings plans are also available.