Administrative Specialist (Academic Appointments), IS-0301-11

About the role

The Smithsonian Astrophysical Observatory (SAO) seeks an Administrative Specialist for Human Resources to manage the Early Career Researcher (ECR) Programs and support various Human Resources processes.

Responsibilities

• Manage the day-to-day operations of ECR programs, and provide support to the human resources function.
• Respond to inquiries regarding personnel, facilities, administration, specialized programs, etc.
• Compose and prepare correspondence, memoranda, promotional materials, forms, newsletters, manuals, and reports.
• Plan, prioritize, and schedule meetings.
• Support purchasing requirements, researching items, obtaining price quotes, entering information into university systems, receiving purchase orders, and maintaining P-Card information.
• Support human resource and payroll processes as a primary contact or backup for payroll preparation or certification, leave tracking, appointment papers, and other requirements.
• Arrange and coordinate travel and travel reimbursement for staff.
• Compile and maintain information that may require web or library researching, gathering, compiling, and updating data and records.
• Perform other administrative duties as required to support the mission and function of the office.

Qualifications

• Minimum of one year of specialized experience equivalent to at least grade 9 in the normal line of progression for this occupation.
• Ph.D. or equivalent doctoral degree.
• Or 3 full years of progressively higher level graduate education leading to such a degree.
• Or a combination of education and experience.