Administrative Services Manager

Location: 7th Floor Andrew Johnson Tower Nashville, Tennessee 37243-0000

About the role

The Tennessee Department of Health, Division of Family Health and Wellness is currently accepting applications for the position of Administrative Services Assistant 5 (ASA 5). The position will be in the Early Childhood Initiatives (ECI) Section; the ASA 5 will be under the direct supervision of the Evidence-Based Home Visiting (EBHV) Director. This position assists the Section Chief, EBHV Director, EBHV Program Directors, the ECI Data Team, and other program staff with the day-to-day financial and administrative responsibilities of the ECI Section.

Responsibilities

• Provide administrative support including preparation of reports, forms, and administrative tasks related to preparing budgets
• preparing contract documents including scope of service and budget and assistingcontract agencies with budget development
• processing invoices to ensure timely vendor payment and maintaining Excel spreadsheets
• Prepare, process, and track all assigned contracts and applicable amendments for the Early Childhood Initiatives Section
• Preparation of the contracts will involve research and analytics as to the proper formatting to be utilized for each contract as well as amendments that occur frequently
• Prepare and process budgets and invoices to reconcile contract spending
• The ASA 5 will also assist in the development of budget, funding,and Contract Processing Worksheet (CPW) revisions as necessary
• This position will track and reconcile invoices for reimbursement to Edison for assigned contracts
• Provide financial and administrative support services to meet the Early Childhood operational needs
• Provide support to the Early Childhood Section as requested