Administrative Services Coordinator
Location: 100 Pearl Street, Hartford, CT 06103
Schedule: Monday–Friday
About the role
Every day, more than 40,000 Hartford HealthCare colleagues come to work with one thing in common: pride in what we do, knowing every moment matters here. We invite you to become part of Connecticut’s most comprehensive healthcare network. The story of Hartford HealthCare is one of transformation—from a handful of disconnected organizations a decade ago to a unified system with a shared, value-based culture of accountability and innovation. As the healthcare landscape grows more competitive, we are expanding our organizational, leadership, cultural, and talent capabilities to ensure Hartford HealthCare remains the first choice of the people we serve.
Responsibilities
- Build relationships and understand the needs of executives to schedule meetings with internal and external stakeholders; manage calendars to ensure efficient and effective support for the EVP/Senior Leader.
- Complete other administrative responsibilities, including processing invoices, setting up conference room technology, managing supplies, making travel arrangements, completing travel and expense reimbursements, and preparing meeting materials (e.g., copying).
- Take minutes/notes and handle follow-up for department meetings and, as required, Board committee/subcommittee meetings.
- Prepare and design PowerPoint presentations, draft agendas, draft internal communications, and other department materials.
- Provide high-level management of functional area/department budgets.
- Continuously seek ways to improve departmental processes, products, and policies.
Qualifications
- Bachelor’s degree required.
- 2–3 years of administrative support and project management experience.
Benefits
We provide a competitive benefits program designed to ensure work/life balance.