Administrative Secretary - BOCC

About the role

Kootenai County is seeking an experienced Administrative Secretary to support the Board of County Commissioners (BOCC). This is not your average administrative role — it's an opportunity to work directly with elected officials, department heads, attorneys, and the public in a position that requires confidentiality, professionalism, and a proactive approach. You'll be working in Kootenai County, one of the most picturesque places in northern Idaho! Nestled among scenic mountains and over 20 pristine lakes, our county is an outdoor enthusiast's dream. Located in Coeur d'Alene, you'll enjoy a low crime rate, access to stunning natural beauty, and a peaceful, friendly community making it the ideal place to work and live.

Responsibilities

• Preparing and distributing agendas, public notices, and meeting minutes.
• Coordinating with local, state, and federal agencies and other County departments.
• Assisting with grant documentation, public bid processes, and legal publications.
• Managing the BOCC calendar, official correspondence, and departmental website.
• Providing excellent service to the public and internal stakeholders.
• Handling accounts payable entries, travel coordination, and purchasing.
• Supporting advisory boards including the Aquifer Protection District and Historic Preservation Commission.
• Processing official records and maintaining accurate, confidential files.
• Occasionally attending evening or off-site meetings.
• Serving as deputized Clerk of the Court: recording, transcribing, and attesting to official BOCC meetings.
• Maintaining strict confidentiality and professionalism in all duties.
• Following Idaho's public records and open meetings laws.

Requirements

• Associate's degree or equivalent education/experience in administrative or secretarial support.
• At least two years of relevant administrative experience.
• Excellent communication skills, both written and verbal.
• Strong organizational abilities and attention to detail.
• Demonstrated ability to manage sensitive and confidential information with discretion.
• A valid driver's license and the ability to be insured.

Benefits