Administrative & Project Coordinator

This is a hybrid role requiring at least 3 days per week in office. To be considered you must be eligible to work in the United States without requiring university sponsorship for continued employment.

About the role

You will provide administrative and project support to two Senior Executive Directors and limited administrative support to two Executive Directors, ensuring the coordination of priorities, communications, meetings, travel, and expense reporting. You will be an administrative partner, managing schedules, preparing materials and correspondence, handling confidential matters, and supporting the execution of our departmental activities. Additionally, you will provide project coordination and operational support for presidential engagement and donor relations efforts, including communication management, briefing materials, stewardship activities, and engagement planning.

Responsibilities

• Administrative Support (45%)
  • Act on behalf of those supported and the Office of University Development (OUD) in handling confidential inquiries; direct matters to appropriate individuals for action.
  • Coordinate calendars including the scheduling of meetings, using discretion.
  • Prepare those supported for upcoming meetings and deadlines, anticipating needs, providing preparation materials, and supporting communication and follow-up for appointments.
  • Coordinate travel arrangements and hosting.
• Presidential Engagement & Donor Relations Support (20%)
  • Support the presidential briefing process for presidential appointments/engagements.
  • Lead the Briefing Resource Group—collect agenda items, schedule meetings, and lead conversations.
  • Ensure accurate records are maintained of the president's engagements.
  • Help plan the twice-yearly meetings and all communications for the President's Advisory Group.
• President's Football Suite Coordination (30%)
  • Participate in pre-season and post-season planning/debrief meetings.
  • Partner with the Senior Executive Director to manage presidential football suite communications for home season, conference championships, and bowl season.
  • Manage coordination with other university suite holders—meeting scheduling, document and agenda creation, and serving as a resource.
• Consultation, Education, and Special Initiatives (5%)
  • Partner with hiring managers to support new hire onboarding and offboarding processes for select positions as a member of OUD's onboarding team.
  • Manage departmental facilities, equipment, and supplies.
  • Participate in OUD or University work groups of interest or as assigned.

Requirements

• 3+ years of experience, or a related bachelor's degree with a minimum of 2 years of relevant experience.
• Working knowledge of Microsoft Office and Google products (including Excel, Gmail, Google Docs, Sheets, and Calendar).
• Excellent written communication skills.
• Commitment to excellent customer service for internal and external constituents.
• Discretion when dealing with sensitive information.

Benefits

• Generous paid time off for vacations, holidays, sick time, season days, and paid parental leave.
• A retirement plan that provides two-for-one matching contributions with immediate vesting.
• Many choices for comprehensive health insurance.
• Dental and vision insurance.
• Life insurance.
• Long-term disability coverage.
• Flexible spending accounts for healthcare and dependent care expenses.

Pay

$55,000.00 - $58,000.00

Additional Information

Join our team at our brand-new location, Michigan House, at 2301 Commonwealth Blvd, Ann Arbor, MI 48105.