Administrative Project Coordinator

About the role

In the role of Administrative Project Coordinator, we'll count on you to:

Responsibilities

• Type, format and organize project documents, reports, specifications and correspondence
• Create and maintain paper and electronic files
• Order insurance and monitor insurance certificates
• Apply company quality assurance guidelines and procedures for project document management
• Aid with and help coordinate meetings and presentations
• Exhibit professionalism with clients
• Work with multiple Project Managers and project teams as needed
• Aid with project management, including but not necessarily limited to project initiation, project guides, project reviews, project related activities, preparing deliverables, project invoices and expense reports as needed
• Aid with construction administration and internal management, including submittal / RFI processing, inspection documentation, internal coordination, etc.
• Aid with managing the quality control process and documentation
• Aid with office management, including coordinating with building management, maintaining office and kitchen supplies, coordinating with IT to maintain office equipment, etc.
• Perform other duties as needed

Requirements

• Bachelor's degree
• Local candidates preferred

Qualifications

• Associate degree in a closely related field or combination of education and relevant experience
• A minimum of 1 years related experience
• Proficiency in Microsoft Word and Excel

Skills

A positive attitude and commitment to being an active participant of our employee-owned culture is a must

Benefits

As an employee-owner at HDR, you will have access to a range of benefits including:

• Employee Stock Ownership Plan (ESOP)
• Health, dental, and vision insurance
• Paid time off and holidays
• Professional development opportunities
• Flexible work arrangements
• Community involvement programs

Pay

The salary range for this position is $45,000 - $60,000 annually, commensurate with experience.

Schedule

This is a Full-time position.

Business Class

Marketing and Admin

Job Posting

Mar 6, 2026

At HDR

We are committed to the principles of employment equity. We are an Affirmative Action and Equal Opportunity Employer.