Administrative Project Assistant

Job Summary Job Description Job Description We are seeking a motivated, organized, and client-focused Administrative & Project Assistant to join our growing medical spa team. This hybrid role is ideal for someone who thrives in a fast-paced environment, enjoys both project coordination and client sales, and takes pride in delivering an exceptional client experience. This position plays a key role in day-to-day operations, project management, client relations, and revenue growth, while helping maintain a welcoming, polished, and professional med spa environment. Key Responsibilities Administrative & Operations Support Manage and support projects, daily operations, and workflows while ensuring deadlines and priorities are metDeliver exceptional guest service through professional client communication, greetings, and follow-upsProvide administrative support to providers and staff related to services and treatmentsMaintain an organized, clean, and compliant office environment in collaboration with the teamCoordinate scheduling, appointments, and client records Sales & Client Growth Identify, contact, and follow up with prospective and existing clients while managing inbound and outbound leadsBuild and maintain strong client relationships by understanding needs and recommending tailored services, packages, and membershipsManage and maintain a healthy sales pipeline, tracking activity, results, and trends to support reporting and forecastingExecute and support sales and marketing campaigns, assisting with sales strategies and improving conversion ratesMeet or exceed monthly and quarterly sales goals while organizing client correspondence, contracts, and paperwork Qualifications Experience in administration, sales, customer service, hospitality, or a related field, with strong organizational, multitasking, and time-management skillsProficient with computers and office software (Microsoft Word, Excel, PowerPoint) and able to quickly learn new systems (Vagaro, Canva, ChatGPT, social media platforms a plus)Professional, friendly, and client-focused communicator with strong verbal and written skills; able to work independently and collaborativelyInterest in the beauty, wellness, or aesthetics industry (experience preferred; willingness to learn required)Authorized to work in the U.S. with reliable transportation, ability to commute, background check required; Spanish preferred but not required