Administrative Program/Project Manager

U.S. Citizenship required. Ability to qualify for a U.S. Department of Defense security clearance. Position is in‑person.

Role Overview

Toyon Research Corporation is seeking an administrative professional to work closely with Project Managers, Technical Managers, and Engineers to assist in program management duties. Duties include compiling technical, financial, and other project data using various software tools for inclusion in reports and presentation materials; arranging for and internally negotiating program staffing requirements; assisting with the scheduling of program tasks; ensuring quality and timeliness of program documentation and briefings; and general assistance in the administration of project management.

Responsibilities

• Coordinate project activities among program management, technical team, customers, and outside parties related to program execution, management, and planning.
• Participate in project meetings to coordinate logistics and follow‑up activities.
• Monitor financial information related to program budgets and cost proposal preparation.
• Monitor and troubleshoot potential scheduling problems/conflicts.
• Assist in the creation, review, and on‑time delivery of project documentation, including proposal preparation, reports, memos, and other communications.
• Assist project teams with completing non‑documentation program deliverables within the schedule.
• Coordinate with Accounting to assist in program‑specific purchases, including budgets for subcontracts, consultants, and suppliers.
• Perform resource/staff planning and coordinate resource sharing between projects.

Requirements

• Bachelor’s degree in English, Psychology, Business, Communications, or equivalent experience.
• Minimum of 2 years of experience in a similar role.
• Proficiency with Microsoft Office (Excel, Word, PowerPoint).
• Excellent interpersonal and communication skills, written and oral.
• Interest in technical concepts and jargon.
• Self‑motivated with ability to prioritize and handle multiple tasks while maintaining attention to detail.

Preferred Qualifications

• Prior project management experience.
• Project Management Professional (PMP) certification or equivalent.

Benefits

• Competitive industry pay.
• 100% employer‑paid medical insurance premium.
• HSA with employer contributions.
• Dental and vision coverage options.
• Paid holidays, vacation, and sick leave.
• Company‑funded 401(k) and profit‑sharing plans.
• Employee Stock Ownership Plan (ESOP).
• Life and disability insurance.
• Paid parental leave.
• Discretionary bonus eligibility.

Pay

The annual base compensation range for the Administrative Program/Project Manager is $75,000 to $105,000, exclusive of overtime, bonus, and benefits. Compensation will be determined based on education, experience, knowledge, skills, and training.