Administrative Professional

About the role

The Administrative Professional ensures the efficient operation of their assigned department. The ideal candidate will be highly organized, proactive, detail-oriented, and adept at managing multiple tasks simultaneously, exercising sound judgment, and maintaining confidentiality.

Key Responsibilities

• Manage and maintain executive or departmental calendars, including scheduling meetings, appointments, and travel.
• Cookordinate and prepare for meetings, including booking rooms, organizing necessary equipment, setting up virtual calls, and distributing agendas and materials.
• Serve as the primary point of contact for internal and external communications within a department, including screening and directing phone calls, emails, and physical correspondence.
• Maintain and organize physical and electronic filing systems, ensuring all documentation is easily accessible and secure.
• Process invoices and expense reports, ensuring compliance with company policies.
• Manage office supplies inventory, placing orders and ensuring cost-effective purchasing.
• Cookordinate vendor relations and manage office equipment maintenance contracts.
• Assist in the preparation of reports, presentations (e.g., using PowerPoint), and data summaries (e.g., using Excel).
• Cookordinate and manage company events, meetings, and team building activities.
• Undertake special projects assigned by the supervisor or leadership team.

Requirements

• Experience in an administrative support role, executive assistant role, or similar capacity.
• Proficiency in the Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams).
• Proficiency in typing and data entry skills.
• Exceptional time management skills and strong written and verbal communication skills.
• Ability to work independently and collaboratively while maintaining professionalism.
• Experience with NetSuite or Airtable preferred.
• Knowledge of basic bookkeeping or accounting principles preferred.
• Experience supporting multiple Executives or teams preferred.
• High School diploma or equivalent required. Associate or bachelor’s degree preferred.

Benefits

We offer robust health benefits (medical, dental, vision, and life insurance), retirement benefits (4% match to 401K), paid time off (holidays and vacation), and other perks.

Pay

The posted salary range for this position is $50,000-$75,000.

Schedule

This is a full-time, in-person position.