Administrative Professional

About the Role

Choice One Engineering is seeking an Administrative Professional to join our team in our Sidney, Ohio office. In this role, you'll help ensure the smooth and efficient operation of daily office activities while supporting both internal teams and external clients. You'll play a key role in fostering our culture, maintaining office operations, coordinating events, and providing project and administrative support that contributes to the firm's success.

Responsibilities

• Front Desk Operations: Manage phone calls, greet guests, and assist with their needs.
• Office Ordering: Order miscellaneous supplies for the office as well as food for occasional celebrations.
• Company Clothing: Coordinate Choice One apparel orders for new hires and manage company-wide clothing orders throughout the year, including inventory and employee clothing stipend balances.
• Event Coordination: Assist in planning and executing various events, including charity events, company picnics, Christmas lunches, lunch and learns, anniversary trips, and other employee engagement activities.
• Onboarding: Support new hire onboarding by completing necessary tasks and coordinating preparations for incoming employees.
• Client Christmas Gifts: Select, order, and assemble annual client Christmas gifts.
• Culture Emphasis: Foster the Choice One culture by building relationships with employees and clients while documenting company updates, milestones, and events.
• Agreement Editing: Proofread and edit agreements for multiple project managers and maintaining weekly and yearly databases.
• Project Support: Assist engineers and surveyors with any project related documentation.
• General Administrative Support: Provide administrative support across the organization and assist with special projects as needed.

Requirements

• Required Experience in an administrative, office coordination, customer service, or related support role.
• Strong organizational skills and exceptional attention to detail.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office Suite, including Word, Excel, and Outlook.
• Strong interpersonal skills with the ability to build positive relationships with colleagues, clients, and business partners.
• Ability to work collaboratively, share responsibilities, and contribute to a team-oriented environment.

Qualifications

• Experience supporting professional services, engineering, architecture, construction, or consulting environments.
• Experience coordinating events, office operations, or employee programs.
• Experience reviewing, formatting, or proofreading business documents.

Benefits

At Choice One, we believe great engineering starts with great people. That's why we invest