Administrative Professional 1 - 20023355

Responsibilities

• Type, proofread, and edit typed documents
• Copy, scan, distribute, post, and/or file correspondences, reports, and memos
• Prepare various documents (e.g., compose, type, obtain signatures)
• Perform routine administrative duties (e.g., compose and respond to routine correspondence and verbal requests not requiring supervisor’s personal attention)
• Produce typed copies of staff correspondence, schedules, logs, and responses
• Research, retrieve, and enter data into DOTS Portal system or other applicable programs
• Direct telephone inquiries from the public to the appropriate staff member
• Input data entry into ORAS as needed
• Maintain and provide documentation required by American Correctional Association Standards, Ohio Department of Rehabilitation and Correction Administrative Regulations, policies, and/or procedures
• Interact with other departments to provide information and compile data
• Receive, sort, review, and distribute all incoming/outgoing mail, correspondence, and directives
• Schedule and provide clerical support for appointments, meetings, special projects, video in-reach, virtual hearings, and virtual funeral visits
• Perform general clerical tasks (e.g., answer telephones, file, order supplies, maintain inventory, copy documents, maintain calendars and itineraries)
• Review visiting applications for completeness and enter data into DOTS Portal System
• Coordinate and ensure processing of routine tasks
• Set up and maintain (e.g., organize, alphabetize, and file) correspondences, forms, and reports
• Create new files and purge records in accordance with applicable retention schedules
• Manage appointment schedules, notify personnel of schedules, and make arrangements for meetings
• Provide clerical support to other offices as assigned
• Serve on committees and attend meetings, seminars, conferences, and in-service training as required
• Ensure work area is secure, clean, and orderly
• Provide other related clerical support as required
• Perform other duties as assigned

Requirements

• One year of training or experience in secretarial science or business office applications
• For positions requiring technical terminology: six months of training or experience in relevant technical terminology
• Equivalent of the Minimum Class Qualifications for Employment noted above

Skills

• Administrative Support/Services
• Computer Literacy
• Clerical & Data Entry
• Attention to Detail
• Organizing and Planning
• Time Management

Pay

$22.59 per hour

Schedule

Full-time

About the Organization

Guided by the mission “To reduce recidivism among those we touch,” the Ohio Department of Rehabilitation and Correction believes everyone is capable of positive change. Staff embrace core values and serve as role models for pro-social behavior, conveying an attitude of dignity and respect in the treatment of others.

The department focuses on front-line crime reduction through rehabilitative treatment and programming in a safe, secure, and humane correctional environment, as well as effective community supervision. The goal is to help individuals turn away from crime and become productive, contributing members of communities, ensuring a safer Ohio for all.

Work location: Northeast Reintegration Center, Cuyahoga County, Cleveland, Ohio.