Administrative Office Specialist, CIO

Responsibilities

• Prepares presentation materials for use by others, edits content and adds appropriate graphic and design elements.
• Creates basic web content for department PULSE site.
• Composes and/or prepares correspondence, memorandums, promotional materials, forms, newsletters, manuals, and reports using appropriate word processing and spreadsheet tools.
• Performs basic statistical calculations on data for reports and presentations.
• Plans, prioritizes, and schedules meetings and appointments for directors and other management, as assigned.
• Makes decisions on a daily basis regarding calendars, appointments, and scheduling.
• Supports purchasing requirements for the department, researches items and obtains price quotes, as required, entering information into university systems, following up on purchase orders, and maintaining P-Card information, as required.
• Supports human resource and payroll processes as a primary contact or backup for payroll preparation and submission, leave tracking, appointment papers, and other requirements as assigned.
• Prepares and follows up on staffing requisitions, and schedules interviews.
• Arranges and coordinates travel and travel reimbursement for staff, as assigned by the director's office.
• Compiles and maintains information that may require web or other research, gathering, compiling, and updating data and records.
• Performs other administrative specialist duties in support the mission and function of the department, as required.
• May supervise others in ensuring that processes and protocols are maintained.

Qualifications

• High school diploma, or equivalency.
• Five years of progressively more responsible experience in an office or administrative support setting.
• Depending upon department of hire, a valid, State of Utah Driver's License may be required.