Administrative Office Coordinator

‹ Back to Listings Page Administrative Office Coordinator Sevita Saint Cloud, MN US.jobs August 26, 2026Northway Academy** **,** **a part of the Sevita family** , provides center-based Applied Behavioral Analysis (ABA) services to individuals with Autism Spectrum Disorder and related disabilities. Here we believe every person has the right to live well, and everyone deserves to have a fulfilling career. You'll join a mission-driven team and create relationships that motivate us all every day. Join us today, and experience a career well lived.Northway Academy is seeking an experienced and organized **Administrative Office Coordinator** to support the day-to-day operations of our St. Cloud location. This position will work closely with the Program Director and site leadership to ensure the office and administrative functions of the program operate efficiently and effectively.The ideal candidate will have **prior supervisory, leadership, or team coordination experience** , strong organizational skills, excellent communication abilities, and an interest in working in a human services environment.This position is a great opportunity for someone who enjoys supporting people, coordinating operations, solving problems, and taking on increased leadership responsibilities.Pay range: $25-$27/hrKey Responsibilities+ Provide administrative and operational support to the Program Director and site leadership.+ Assist with day-to-day coordination of office and program operations.+ Provide direction, support, and follow-up to staff as assigned.+ Assist with employee onboarding, orientation, and required documentation.+ Support HR-related processes, including employee paperwork, attendance, scheduling, performance documentation, and other administrative tasks.+ Assist leadership with maintaining accurate employee and program records.+ Help coordinate staff schedules and coverage needs.+ Monitor completion of required training, documentation, and other compliance-related requirements.+ Assist with communication between site leadership, employees, families, and other departments.+ Help identify operational concerns and work with leadership to develop solutions.+ Assist with maintaining a professional, organized, and welcoming office environment.+ Support audits, licensing requirements, and other regulatory or organizational requests.+ Assist with tracking and maintaining required documentation and deadlines.+ Provide administrative support for meetings, reports, correspondence, and special projects.+ Serve as a resource and support for employees while appropriately escalating concerns to site leadership.+ Perform other duties as assigned by the Program Director or Area Director.**Leadership & Supervisory Responsibilities**This position will have opportunities to provide **day-to-day leadership and oversight of staff and administrative processes** . Responsibilities may include:+ Providing guidance and direction to employees.+ Following up with staff regarding expectations, assignments, and deadlines.+ Assisting with employee accountability and performance-related follow-up.+ Helping leadership communicate and implement policies and procedures.+ Supporting a positive, professional, and collaborative workplace culture.+ Escalating employee relations or performance concerns to the appropriate leader.**Qualifications****Required:**+ High school diploma or equivalent.+ Previous supervisory, lead, management, or team coordination experience.+ Strong organizational and time-management skills.+ Excellent written and verbal communication skills.+ Ability to maintain confidentiality and handle sensitive information appropriately.+ Ability to work independently while also collaborating effectively with leadership and staff.+ Strong attention to detail and ability to manage multiple priorities.+ Proficiency with Microsoft Office and/or other computer-based systems.**Preferred:**+ Associate or bachelor's degree in human services, business administration, psychology, education, or a related field.+ Experience working in a healthcare, behavioral health, human services, education, or similar environment.+ Experience with HR or employee-related administrative processes.+ Experience working with electronic documentation and record-keeping systems.+ Ability to meet the qualifications necessary to enroll as a provider, when applicable.**What We're Looking For**We are looking for someone who is:+ **Organized and dependable**+ **Comfortable taking initiative**+ **Confident providing direction to others**+ **Professional and approachable**+ **Able to maintain confidentiality**+ **Detail-oriented and solution-focused**+ **Comfortable working in a fast-paced environment**+ **Interested in growing their leadership skills**+ **Committed to supporting staff and the individuals we serve****Why Join Northway Academy?**This position offers the opportunity to play an important role in supporting both **staff and program operations** while working closely with site leadership. The Administrative Office Coordinator will have the opportunity to develop leadership skills, gain experience with HR and operational functions, and make a meaningful impact on the success of the program.**If you are an organized, motivated professional who enjoys helping teams succeed and is ready to take the next step in your career, we would love to hear from you!**Sevita is a leading provider of home and community-based specialized health care. We believe that everyone deserves to live a full, more independent life. We provide people with quality services and individualized supports that lead to growth and independence, regardless of the physical, intellectual, or behavioral challenges they face.We've made this our mission for more than 50 years. And today, our 40,000 team members continue to innovate and enhance care for the 50,000 individuals we serve all over the U.S._As an equal opportunity employer, we do not discriminate on the basis of race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), national origin, age, disability, genetic information, veteran status, citizenship, or any other characteristic protected by law_ Apply Now**Northway Academy** **,** **a part of the Sevita family** , provides center-based Applied Behavioral Analysis (ABA) services to individuals with Autism Spectrum Disorder and related disabilities. Here we believe every person has the right to live well, and everyone deserves to have a fulfilling career. You'll join a mission-driven team and create relationships that motivate us all every day. Join us today, and experience a career well lived.Northway Academy is seeking an experienced and organized **Administrative Office Coordinator** to support the day-to-day operations of our St. Cloud location. This position will work closely with the Program Director and site leadership to ensure the office and administrative functions of the program operate efficiently and effectively.The ideal candidate will have **prior supervisory, leadership, or team coordination experience** , strong organizational skills, excellent communication abilities, and an interest in working in a human services environment.This position is a great opportunity for someone who enjoys supporting people, coordinating operations, solving problems, and taking on increased leadership responsibilities.Pay range: $25-$27/hrKey Responsibilities+ Provide administrative and operational support to the Program Director and site leadership.+ Assist with day-to-day coordination of office and program operations.+ Provide direction, support, and follow-up to staff as assigned.+ Assist with employee onboarding, orientation, and required documentation.+ Support HR-related processes, including employee paperwork, attendance, scheduling, performance documentation, and other administrative tasks.+ Assist leadership with maintaining accurate employee and program records.+ Help coordinate staff schedules and coverage needs.+ Monitor completion of required training, documentation, and other compliance-related requirements.+ Assist with communication between site leadership, employees, families, and other departments.+ Help identify operational concerns and work with leadership to develop solutions.+ Assist with maintaining a professional, organized, and welcoming office environment.+ Support audits, licensing requirements, and other regulatory or organizational requests.+ Assist with tracking and maintaining required documentation and deadlines.+ Provide administrative support for meetings, reports, correspondence, and special projects.+ Serve as a resource and support for employees while appropriately escalating concerns to site leadership.+ Perform other duties as assigned by the Program Director or Area Director.**Leadership & Supervisory Responsibilities**This position will have opportunities to provide **day-to-day leadership and oversight of staff and administrative processes** . Responsibilities may include:+ Providing guidance and direction to employees.+ Following up with staff regarding expectations, assignments, and deadlines.+ Assisting with employee accountability and performance-related follow-up.+ Helping leadership communicate and implement policies and procedures.+ Supporting a positive, professional, and collaborative workplace culture.+ Escalating employee relations or performance concerns to the appropriate leader.**Qualifications****Required:**+ High school diploma or equivalent.+ Previous supervisory, lead, management, or team coordination experience.+ Strong organizational and time-management skills.+ Excellent written and verbal communication skills.+ Ability to maintain confidentiality and handle sensitive information appropriately.+ Ability to work independently while also collaborating effectively with leadership and staff.+ Strong attention to detail and ability to manage multiple priorities.+ Proficiency with Microsoft Office and/or other computer-based systems.**Preferred:**+ Associate or bachelor's degree in human services, business administration, psychology, education, or a related field.+ Experience working in a healthcare, behavioral health, human services, education, or similar environment.+ Experience with HR or employee-related administrative processes.+ Experience working with electronic documentation and record-keeping systems.+ Ability to meet the qualifications necessary to enroll as a provider, when applicable.**What We're Looking For**We are looking for someone who is:+ **Organized and dependable**+ **Comfortable taking initiative**+ **Confident providing direction to others**+ **Professional and approachable**+ **Able to maintain confidentiality**+ **Detail-oriented and solution-focused**+ **Comfortable working in a fast-paced environment**+ **Interested in growing their leadership skills**+ **Committed to supporting staff and the individuals we serve****Why Join Northway Academy?**This position offers the opportunity to play an important role in supporting both **staff and program operations** while working closely with site leadership. The Administrative Office Coordinator will have the opportunity to develop leadership skills, gain experience with HR and operational functions, and make a meaningful impact on the success of the program.**If you are an organized, motivated professional who enjoys helping teams succeed and is ready to take the next step in your career, we would love to hear from you!**Sevita is a leading provider of home and community-based specialized health care. We believe that everyone deserves to live a full, more independent life. We provide people with quality services and individualized supports that lead to growth and independence, regardless of the physical, intellectual, or behavioral challenges they face.We've made this our mission for more than 50 years. And today, our 40,000 team members continue to innovate and enhance care for the 50,000 individuals we serve all over the U.S._As an equal opportunity employer, we do not discriminate on the basis of race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), national origin, age, disability, genetic information, veteran status, citizenship, or any other characteristic protected by law_