Administrative Manager Office of the Chief of Police

About the role

The Administrative Manager serves as the principle administrative manager and point of contact for the Division Head of the University of Texas Police at Houston (UTP-H) division. Provides high-level operational and executive level support for the Office of the Chief of Police.

Responsibilities

• Performs critical functions in support of assigned Divisional strategic initiatives through structured coordination, data gathering and interpretation, and synthesizing of information.
• Monitors, tracks, and coordinates assigned initiatives, ensuring alignment with initiative goals and planned deliverables/commitments.
• Reviews calendars for accuracy to coordinate travel arrangements for the Chief of Police and other assigned executives as necessary.
• Utilizes computer software to support the goals, projects, and initiatives of the Office of the Chief of Police.
• Provides supervision, leadership, and direction to assigned staff to effectively support divisional initiatives and the priorities of UTP-H executives.
• Makes recommendations to leadership and oversees the implementation of administrative processes.
• Other duties include, but are not limited to, emergency recall and/or may be required to remain onsite or work extended hours during man-made or natural disasters and unusual occurrences on campus.

Requirements

• Bachelor's Degree required, Master's Degree preferred.
• Four years related experience in a professional/administrative capacity, to include two years of supervisory, project management or lead experience.
• Must pass pre-employment skills test as required and administered by Human Resources.

Qualifications

The ideal candidate is a proactive, detail-oriented administrative professional with experience supporting director-level or higher leaders. Must be confident in decision-making, skilled at managing competing projects, and able to work independently with minimal direction.

Skills

• High proficiency in Microsoft Office Suite.
• Experience with calendar and travel management, tracking initiatives, and sharing technical knowledge with direct reports.
• Ability to utilize data visualization tools to support the goals, projects, and initiatives of the Office of the Chief of Police.

Benefits

• Employer-paid medical coverage starting day one for employees working 30+ hours/week.
• Optional group dental, vision, life, AD&D, and disability insurance.
• Accruals for PTO and Extended Illness Bank, plus paid holidays, wellness, childcare, and other leave options.
• Tuition Assistance Program after six months of service.
• Access to extensive wellness, fitness, and employee resource groups.
• Defined-benefit pension through the Teachers Retirement System, voluntary retirement plans, and employer-paid life and reduced salary protection programs.

Pay

Minimum Salary: $59,000, Midpoint Salary: $74,000, Maximum Salary: $89,000.

Schedule

Full-time, regular employee, working days, exempt and not eligible for overtime pay.