Administrative Manager

About the role

We are looking for an Administrative Manager for our office located in Port Reading, NJ.

Responsibilities

• Oversee daily administrative operations across offices and warehouse sites.
• Develop and implement administrative policies and procedures to improve operational efficiency.
• Cook up internal administrative support, including office management, travel arrangements, and executive support.
• Manage office and warehouse facility administration, including maintenance, repairs, and service contracts.
• Cook up with landlords, property managers, and government agencies regarding facility compliance and permits.
• Ensure a safe, organized, and functional work environment.
• Manage procurement of office supplies, warehouse consumables, and operational materials.
• Maintain relationships with vendors and service providers and negotiate contracts when necessary.
• Monitor purchasing processes and ensure cost control.
• Cook up administrative expenses, vendor payments, and invoice tracking.
• Aid finance teams with documentation and expense management related to administrative operations.
• Ensure compliance with local regulatory requirements such as business licenses, permits, and operational documentation.
• Maintain administrative records and documentation for audits and internal reporting.
• Supervise and support administrative staff.
• Assign responsibilities, monitor performance, and provide training when necessary.
• Work closely with HR, Operations, Finance, and Warehouse Management teams to support business operations.
• Aid with company projects related to office setup, warehouse operations, and organizational initiatives.

Qualifications

• Bachelor’s degree in Business Administration, Management, or related field preferred.
• 3–5+ years of administrative management or office operations experience.
• Experience managing vendors, facilities, and administrative budgets.
• Strong organizational and problem-solving skills.
• Excellent communication and coordination abilities.
• Proficiency in Microsoft Office or similar office management systems.

Pay

$80k-90k/year

Benefits

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance