Administrative Inventory Assistant

Location: Wahpeton, ND | Salary grade: 4

About the role

Otter Tail Power Company is seeking a detail‑oriented and organized Administrative Inventory Assistant to provide administrative support for Central Stores operations. The position plays a vital role in maintaining accurate inventory records, supporting inventory transactions, coordinating administrative activities, and delivering exceptional customer service. The role reports to the Supervisor, Supply Chain.

Responsibilities

• Provide administrative support for the Central Stores office, including scheduling meetings, preparing and formatting presentations, and distributing meeting materials.
• Analyze and verify accounting and project information to ensure accurate entry of inventory transactions, including Material Requisitions and field As‑Built documentation.
• Maintain, analyze, and accurately process inventory transactions in Oracle, including shipping, receiving, issues, and receipts.
• Administer inventory‑related processes and support the accurate maintenance of centralized inventory records.
• Partner with the Fixed Assets Department to reconcile capital and expense work orders, investigate discrepancies, and complete necessary material adjustments.
• Provide office support for the reconciliation and sale of scrap equipment.
• Complete a variety of administrative and facility‑related duties, including ordering office and warehouse supplies and coordinating routine facility checks.
• Follow company accounting policies, internal controls, and SOX compliance requirements while supporting accurate recordkeeping and reporting.
• Deliver excellent customer service and serve as a key resource for internal stakeholders.

Preferred qualifications

• Minimum of five years of office administrative experience.
• Strong organizational and time‑management skills with the ability to prioritize competing responsibilities.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint.
• Experience using Oracle or similar enterprise systems (preferred).
• Strong analytical skills and attention to detail with a commitment to accuracy.
• Ability to build positive working relationships and collaborate effectively across the organization.
• Ability to learn new systems and applications as business needs evolve.

Pay

The expected base compensation range for this role is $40,000 – $54,000 annually. Actual compensation within the range will vary based on factors relevant to the position.

Benefits

• Competitive wage & benefit package.
• Incentive plans.
• Employee Stock Ownership options.
• Retirement Savings Fund with employer match.
• Health, disability, and life insurance plan options.
• Training and development opportunities, including education reimbursement, safety, technical, compliance, and leadership courses.
• Career development programs such as leadership development, online course catalog, and mentorship.
• Mental health support through SupportLinc.
• Competitive vacation and sick leave.