Administrative Data Specialist-EN

CAE Defense & Security focuses on helping prepare military customers to develop and maintain the highest levels of mission readiness through digitally immersive training and critical-operations solutions.

About the role

This role supports the Executive Administrative team by submitting and managing travel expense reports, security meeting requests, and other data-related tasks. Candidates must exhibit a high degree of professionalism and confidence with written and verbal communication. The position is located in Arlington, TX.

Responsibilities

• Submit and manage travel expense reports for the Executive Leadership Team (ELT) and direct reports
• Submit and manage security visit and meeting requests
• Support the Executive Administrative team by maintaining accuracy and timeliness in all data-related tasks
• Assist with event and meeting coordination when data-related inputs are required (compiling lists, preparing documentation)
• Exercise independent judgement when selecting or interpreting information for reports or requests
• Maintain organization and attention to detail while supporting a fast-paced executive environment (greet employees, support ELT with requests)
• Serve as a backup resource for on-site support in Arlington, TX when Executive Admins are not present
• Must comply with all company security and data protection / usage policies and procedures
• Personally responsible for proper marking and handling of all information and materials, in any form
• Shall not divulge any information, or afford access, to other employees not having a need-to-know
• Shall not divulge information outside company without management approval
• All government and proprietary information will be accessed and stored electronically on company provided resources

Requirements

• High School graduate
• Proficiency in Microsoft Office products (Word, Excel, PowerPoint, Outlook, Teams) with desire to learn new software packages
• Experience with using all office equipment such as: audio/visual and teleconferencing equipment, PC Products, fax machine, copy machine, and printer
• Organized and self-motivated with the ability to work under minimal supervision
• Excellent written and verbal communication skills
• Ability to prioritize and meet deadlines
• Excellent customer service skills
• Ability to work with confidential information
• Detailed oriented and possess a high level of initiative and work ethic
• Must be eligible for DoD Personal Security Clearance
• Due to U.S. Government contract requirements, only U.S. citizens are eligible for this role

Preferred Skills

• Associates degree

Work Environment

• Professional office environment
• Routine use of standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines
• On-site position in Arlington, TX
• Moderate to high levels of stress, associated with technical, schedule, and customer issues
• Must be able to work flexible hours and overtime as needed, including occasional weekends
• Must be able to sit and operate a personal computer for long periods of time

Benefits

• Comprehensive and competitive benefits package
• Flexibility that promotes work-life balance
• A work environment where all employees are valued, respected, and safe
• Freedom to succeed by enabling team members to deliver, take initiatives, and make decisions
• Recognition, professional development, advancement, and having fun