Administrative Coordinator – Testing Services

Responsibilities

• Provide consultation and support on educational assessments and testing.
• Aid in the coordination and management of all district and state assessments.
• Aid in the development and coordination of professional development associated with assessment administration and best practice strategies for interpreting and using results.
• Analyze achievement and assessment data to support Teaching and Learning Services.
• Prepare and disseminate school- and district-level reports associated with assessment data.
• Present data to appropriate groups.
• Support sites and departments in organization and analysis of data and provide training for continuous improvement data practices.
• Afford primary backup to Administrative Coordinator - Subbing Services.

Assessment Management & Coordination

• Lead and offer technical support for educational assessment and testing, including consultation on the selection and use of assessments.
• Maintain knowledge about all current assessment trends and strategies.
• Serve as the School Assessment Coordinator under the District Assessment Coordinator, the secondary point of contact for the MN Department of Education and school assessment teams to coordinate the administration of assessments.
• Aid in the development and presentation of training on administering student assessments and appropriate uses of assessment data.
• Aid in the development and coordination of procedures for test registration and rostering, collecting and transferring data, and analysis and reporting of assessment results.
• Collaborate with and support district service and school staff to use data for continuous improvement.
• Collaborate with curriculum and professional development specialists to educate staff in effective assessment practices.

Data Management & Analysis

• Maintain and analyze assessment data for reporting.
• Prepare reports and data visualizations of assessment data.
• Collaborate with technology staff, student Information staff, and external vendors to securely transfer data across data systems.

Communications & Community Relations

• Serve as the secondary point of contact with the Minnesota Department of Education (MDE) to ensure district compliance with all state assessment requirements, mandates, and statutes.
• Collaborate with school leadership, assessment teams, and staff to coordinate and support the successful administration of district and state assessments.
• Communicate effectively and professionally with students, families, staff, supervisors, and community members to foster positive relationships and provide responsive support.
• Coordinate with student information system and assessment platform vendors to ensure the secure and accurate transfer of student data.
• Interpret and communicate assessment results in a clear, accurate, and meaningful way to support instructional decision-making and continuous improvement.
• Develop and deliver presentations, trainings, and informational resources related to assessment programs, processes, and data.
• Demonstrate exceptional written, verbal, and presentation skills across a variety of audiences.
• Promote equity, inclusion, and cultural responsiveness in all interactions, communications, and job responsibilities.
• Represent the district by participating in local, regional, and state assessment committees, workgroups, and professional organizations as appropriate.