Administrative Coordinator of Instructional Programs

About the role

The Administrative Coordinator for Instructional Programs supports the Division of Arts, Sciences, & Business at Danville Community College. This role oversees and works in conjunction with the Division Academic Dean, base school leadership, and full-time and adjunct faculty to coordinate dual enrollment and adjunct course observations and facility compliance.

Responsibilities

• Assist the dean with scheduling and tracking full-time and adjunct evaluations.
• Track and maintain faculty qualifications files, ensuring completeness and accuracy.
• Aid faculty with assessment coordination, ensuring they meet deadlines and report accurate data in a timely manner.
• Work in conjunction with the Division Administrative Assistant to ensure compliance related to purchasing, event planning, and other deadlines.
• Coordinate strategic scheduling initiatives, faculty overloads, course cancellations, credit for prior learning, and other division efforts.
• Schedule and coordinate hiring initiatives and processes for the division.
• Coordinate yearlong faculty orientation for new adjunct and full-time faculty.
• Coordinate and fulfill planned events such as completion ceremonies, awards ceremonies, and other celebratory events.
• Represent programs at various outreach events and assist with public relations and marketing efforts.
• Collaborate with Enrollment Services, Advising Services, and the Dean of Arts, Sciences, & Business on specific tasks.
• Collect, maintain, and report data accurately and promptly.
• Support the Dean on special projects and other duties as assigned.

Qualifications

• Advanced knowledge, training, and/or experience in a related field.
• Experience working in an office environment.
• Proficient in integrated software systems (e.g., PeopleSoft) with intermediate to advanced computer skills, including Microsoft Office (Word, Excel, PowerPoint).
• Skilled in generating reports, editing spreadsheets, and entering/managing data effectively.
• Strong organizational, interpersonal, and professional communication skills, both oral and written.
• Demonstrated ability to collaborate effectively with diverse faculty/staff, administration, and community members.
• Prominent ability to be self-motivated, diligent, and proactively contribute to the college experience.
• Proven ability to deliver high-quality customer service and interact professionally with individuals from diverse racial, ethnic, economic, and age groups.
• Desire and capacity to learn and grow as a professional.
• Experience in creating and maintaining schedules.
• Ability to exercise discretion and use sound judgment in the decision-making process.
• Personal integrity, honesty, and the ability to maintain confidentiality.
• Demonstrated ability to manage multiple tasks and meet deadlines in a highly visible environment.
• Ability to work effectively both independently and collaboratively as a part of a goal-oriented team.
• Understanding of the mission, goals, and objectives of a community college.

Skills

• Knowledge and experience with using PeopleSoft.
• Experience in higher education.
• Extensive knowledge and experience with Microsoft Office applications.
• Experience working in a community college setting.
• Demonstrated success working with faculty.

Benefits

Not specified.

Pay

$44,192 - $46,192

Schedule

Regular Hours: Monday – Friday, 8 a.m. to 5 p.m. This is a face-to-face position. Flexibility is required to meet operational needs.