Administrative Coordinator- Bone Marrow Transplant- MSH- Full Time Days

Responsibilities

• Answers routine and specific inquiries when possible.
• Directs inquiries, when necessary, to the appropriate department or individual for further information and/or resolution.
• Maintains and monitors the budget and grant allocations.
• Prepares documents required to maintain balanced accounts for review and approval.
• Initiates and follows through on human resources and payroll transactions.
• Generates weekly payroll submission.
• Maintains liaison with human resources and payroll to coordinate and resolve issues and problems.
• Ensures adequate restock of supplies for department.
• Takes inventory or examines merchandise to identify items to be reordered or replenished.
• Requisitions merchandise from supplier and collaborates with Purchasing to secure the best pricing for equipment and supplies.
• Tracks expiration of vendors contracts and renews as needed.
• Aids in the planning and logistical arrangements for forums, conferences, seminars, meetings, and/or visiting professorships.
• Aid in the development and coordination of informational packets for participants.
• Transcribes and distributes minutes.
• Develops, updates, and/or revises informational flyers, brochures, leaflets, and mailings.
• Researches, locates, and compiles information for reports.
• Assembles and categorizes figures for computation and calculations.
• Prepares statistical reports.
• Checks materials submitted for supervisors attention to ensure all relevant data, authorizations, and pertinent information are included.
• May assist supervisor with the completion of grant applications, special projects, and JCAHO and other survey preparations.
• Mentors, trains, and/or conducts orientation for new office support staff and monitors performance.
• Captures administrative, secretarial, and/or general office support coverage.
• Sets deadlines and supervises the work of assigned staff.
• Performs other related duties.

  Qualifications

  • Bachelor's Degree or equivalent combination of applicable 5 years related administrative or business experience required.
  • Some supervisory experience preferred.