Administrative Coordinator - Admissions Office

About the role

The Admissions Office at LaGuardia Community College plays a critical role in supporting prospective students through the college entry process. The Administrative Coordinator supports the operational and administrative functions of the Admissions Office and serves as a central point of coordination for student-facing services.

Responsibilities

• Coordinate front desk operations and serve as the primary point of contact for prospective students, applicants, and visitors;
• Provide general information regarding admissions procedures, application processes, and student services;
• Direct visitors and students to appropriate staff members or departments;
• Affiliate with managing student service flow and visitor check-in processes within the Admissions Office.
• Cook up daily administrative functions to ensure efficient workflow within the Admissions Office;
• Prepare, copy, assemble, and distribute admissions materials, informational packets, and office documentation;
• Maintain office records, files, and departmental databases to ensure accuracy and accessibility;
• Affiliate with preparing administrative reports, spreadsheets, and internal documentation as needed.
• Affiliate with maintaining student application files and supporting administrative aspects of the admissions process;
• Update and maintain records within university systems and internal tracking documents;
• Affiliate with assisting in preparing for admissions workshops, information sessions, and events through administrative coordination and preparation of materials;
• Respond to general inquiries via phone, email, and in-person visits;
• Affiliate with assisting with scheduling appointments and coordinating calendars for admissions staff as needed;
• Communicate with other campus departments to support student service needs and administrative requests.
• Affiliate with supporting the Associate Director of Admissions Services in coordinating the operational and administrative functions of the Admissions Office to ensure efficient student service delivery;
• Affiliate with assisting with coordination of departmental initiatives, recruitment activities, and special projects that support Admissions operations and student engagement;
• Affiliate with assisting with coordinating the work and onboarding of student assistants, college assistants, or temporary staff supporting front desk and administrative operations;
• Contribute to maintaining a professional, organized, and student-centered office environment.

Qualifications

• Bachelor's Degree required;
• PREFERRED QUALIFICATIONS: Experience supporting administrative or office operations, preferably in a higher education or student services environment; Experience working in a high-volume, student-facing or customer service setting; Strong organizational skills with the ability to manage multiple tasks in a fast-paced office environment; Proficiency in Microsoft Office applications (Word, Excel, Outlook); Experience coordinating office logistics such as front desk operations, materials preparation, or supply management; Demonstrated ability to work effectively with diverse student populations; Bilingual ability preferred (Spanish strongly preferred).