Administrative/Concierge Assistant

About the Role

The Administrative Assistant serves as the first point of contact for visitors and clients while providing essential administrative support to staff and project managers, ensuring smooth office operations and effective communication.

All persons hired will be required to verify identity and eligibility to work in the United States. Applicants must be authorized to work for any employer in the U.S. Sponsorship for an employment Visa is not available at this time.

Responsibilities

• Perform general front desk responsibilities, including logging incoming deliveries, mail distribution, and answering calls to the company main number.
• Coordinate with cross-functional teams to align administrative processes with departmental objectives, ensuring timely delivery of services and support for strategic goals.
• Handle project correspondence, formatting, proofreading, and assembling reports.
• Arrange travel logistics.
• Organize and maintain conference room reservations on a shared calendar for meetings and other occasions.
• Assist with Corporate Concierge duties.
• Support Business Development activities.
• Assist the Marketing department as requested.
• Ensure building security using approved sign-in/sign-out procedures and following escort protocol.
• All other duties as assigned.

Requirements

• Proficient in Microsoft Office: Word, Excel, Outlook.
• Experience with Adobe Acrobat Pro/DC preferred.
• Experience in Microsoft Access and Projects is a plus.
• Excellent communication and time management skills, with flexibility to adapt to changing priorities.
• Strong organizational skills and attention to detail.
• Strong analytical and problem-solving skills.

Qualifications

• High School degree or equivalent.
• 2 years of equivalent work experience.
• Experience working independently or as part of a team.

Work Environment

• Occasionally lift and/or move up to 20 pounds.
• Specific vision abilities required include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.
• Prolonged periods of sitting or standing at a desk while working on a computer.

About Us

Cromwell Architects Engineers offers the opportunity to be part of something bigger. Many of our staff boast long-term careers with the firm—some reaching over 40 years. As a full-service firm, there are opportunities to advance within the organization as you pursue your vocation. We strive to place employee passion and personal commitments in a healthy relationship with their work commitments. Our team welcomes you to explore opportunities that will allow you to be part of an organization that prides itself on innovation and dedication, while working together to exceed expectations.