Administrative Clerk - Purchasing/Facilities (PPT)

Job Summary/Scope

The City of Wilson is seeking an Administrative Clerk - Purchasing/Facilities (PPT) to support the Purchasing & Facility Services Divisions. Located in the heart of eastern North Carolina, Wilson offers a vibrant community with excellent public services and a strong manufacturing base.

Job Responsibilities

• Contacts prospective vendors to obtain pricing quotes, availability, lead times, schedule deliveries, invoicing, etc.
• Enters, edits, and receives on purchasing requisitions and purchase orders for the divisions as directed.
• Enters and updates data, develops spreadsheets, and files for record keeping/retrieval in a shared folder for the divisions as requested.
• Assists with payroll timekeeping for the divisions with the purchasing supervisor.
• Captures and coordinates monthly purchase-card reconciliations for assigned divisions, submits for approval to appropriate management, and submits to accounts payable for keying.
• Answers and directs phone calls, manages calendars, coordinates meetings, handles correspondence, and greets internal and external customers.
• Orders office supplies, operates office equipment, and assists with projects.
• Affords assistance with the coordination of division events and/or committees.
• Communicates effectively with departments and divisions to ensure tasks are updated, progressing, and completed in a timely manner.
• Collaborates and represents the purchasing and facilities division in a professional and positive manner.
• Performs other related duties as assigned.

Minimum Qualifications

• Education/Experience Requirements: Knowledge and level of competency commonly associated with administrative duties, in addition to basic skills typically associated with a high school education. Sufficient experience to understand the basic principles relevant to the major duties of the position, usually associated with the completion of an apprenticeship/internship or having had a similar position for one to two years.
• Knowledge and Skill Requirements: Proficiency in Microsoft Office Suite (Word, Excel, Outlook, Teams) and office equipment such as printers, calculators, and scanners. Knowledge of City, departmental, and divisional policies, and procedures. Strong communication, organizational skills, attention to detail, and ability to proactively handle multiple tasks.

Work Environment/Physical Demands

• The work is performed in an office while sitting, standing, stooping, walking, bending, or crouching.
• The employee occasionally lifts light objects.

Benefits

• Paid vacation and sick leave
• Paid holidays (maximum 12 per year)
• Dental/vision insurance
• Membership in the North Carolina Local Government Employees' Retirement System
• 5% 401(k) contribution
• Flexible Spending Account (FSA) for medical and childcare expenses
• Supplementary benefits including critical care, cancer, accident, medical bridge, long and short term disability and term and whole life insurance.

Employer

The City of Wilson
1800 Herring Ave.
P.O. Box 10
Wilson, North Carolina, 27894
Website: http://wilsonnc.org