Administrative Clerk

Key Responsibilities

• Provide team support to timekeepers and staff.
• Provide assistance to secretaries and timekeepers with projects deemed appropriate.
• Maintain open communication with the Human Resource Manager regarding assignments, projects, and concerns.
• Create and maintain a positive, “will-do” attitude in supporting the team.
• File and Records Support
• Prepare File Action Reports during the process of closing files.
• Quality-control files to ensure they are prepared according to the Records Center’s guidelines and specifications.
• Become familiar with file walls and files in order to assist secretaries with filing.
• Document Preparation and Office Support
• Type letters, update indexes, and create binders.
• Provide assistance to secretaries with entering billable time into Elite.
• General Support and Flexibility
• Remain flexible in the daily schedule to accommodate unexpected situations resulting from attorneys’, paralegals’, and secretaries’ work needs.
• Perform a variety of duties and other work deemed appropriate in support of the team and firm operations.

Required Qualifications

• High school diploma or general education degree, or an equivalent level of spelling, diction, and grammatical ability normally acquired through successful completion of that education.
• Under certain circumstances, the Firm may substitute experience for educational requirements and vice versa.
• Experience supporting administrative, clerical, records, or office operations preferred.
• Experience working in a team-oriented professional office environment preferred.

Skills

• Organizational, prioritization, proofreading, and attention to detail skills to allow for timely, effective, and accurate performance of job duties with little or no outside assistance.
• Interpersonal skills necessary to communicate with a diverse group of attorneys, staff, and clients and to provide or obtain information with ordinary courtesy, diplomacy, and tact.
• Accurate typing ability of 50 words per minute and comprehensive computer and office equipment experience.
• Possess the drive and ambition to succeed and work in a team environment.
• Flexibility to respond to changing priorities and unexpected support needs.

Physical Requirements

• Work requires sitting, bending, stooping, computer keyboarding, continuous use of the hands, telephone contact, and reading.
• Work may require lifting 25 to 50 pounds or more.

Performance Measures

• Provide timely and accurate support to secretaries, timekeepers, and staff.
• Prepare and quality-check files in accordance with Records Center guidelines and specifications.
• Complete typing, indexing, binder creation, and time-entry support accurately and efficiently.
• Maintain dependable communication and responsiveness regarding assignments and projects.

Working Conditions

• Professional office environment within a large law firm.
• Occasionally requires more than 40 hours per week to perform the essential duties of the position.
• Flexibility in the daily schedule is required to accommodate unexpected work demands from attorneys, paralegals, and secretaries.