Administrative/ Clerical Substitute Pool

WHO WE ARE

The Barstow Community College District (BCCD) is an open-access, comprehensive two-year institution serving a diverse student population in the Mojave region of San Bernardino County, California. Established in 1959, BCCD encompasses a vast service area, stretching from the Nevada border on the East to Kern County on the West, and from Inyo County in the North to the San Bernardino Mountain range in the South. BCCD serves the communities of Barstow, Lenwood, Newberry Springs, Daggett, Yermo, Hinkley, Ludlow and Baker. The institution also maintains a satellite learning center at the U.S. Army National Training Center in Ft. Irwin, California, which serves military personnel and their families.

About the role

We are looking for applicants with various levels of administrative and clerical experience. Assignments offered may vary from on-call assignments to longer term substitute positions. In this role you will perform a variety of office secretarial and general clerical support duties, usually following well-established policies, procedures, and routines; including but not limited to reception, transcription of documents in established formats, document filing and retrieval, and basic record keeping.

Responsibilities

• Answers a multi-line telephone and serves as receptionist to staff, students, and the public.
• Serves as receptionist to staff, students, and the public.
• Answers inquiries, makes appointments and provides information concerning standards, procedures and programs.
• Maintains confidentiality of information processed or received during the course of performing assigned duties.
• Establishes and maintains files as directed.
• Distributes, monitors, and receives documents for filing.
• Posts alphanumeric information to records, making arithmetical computations and securing information from clearly indicative sources.
• Provides information and assistance related to department or program services, requirements and operations.
• Composes routine correspondence.
• Prepares reports, documents, forms and other related materials.
• Prepares educational materials such as, but not limited to tests, handouts, and rosters.
• Reviews, edits, and proof correspondence, reports, documents, and records for accuracy, completeness, and conformance to applicable rules and regulations.
• Affords assistance to students and others with completion of forms.
• Affords assistance in arranging and scheduling meetings and appointments.
• Affords assistance in preparing agendas and recording meeting minutes.
• Affords assistance in making travel arrangements as instructed.
• Receives and processes document copying orders.
• Prioritizes, processes, packages and distributes completed orders.
• Maintains cleanliness of the document processing room.
• Maintains a supply of materials inventory.
• Requests materials and supplies from internal sources.
• Performs other duties as assigned that support the overall objective of the position.

Qualifications

• High School diploma supplemented by course work in general office skills.
• 1 year of general clerical, data entry, and production keyboarding experience.

Skills

• Working knowledge of modern office practices, procedures and equipment including receptionist and telephone techniques and etiquette.
• Working knowledge of computer-aided word processing software.
• Knowledge and understanding of the principles and procedures of alphanumeric record keeping.
• Sufficient English language skills to compose correspondence and review documents for grammar, spelling and punctuation.
• Sufficient communication skills to greet and work cooperatively with customers.

Benefits

The District provides a comprehensive health and welfare package which includes medical, dental, vision, life insurance, and income protection. Current employer contribution not to exceed $21,000 per year. Employee will receive 8 hours of sick leave and vacation per month, plus 17 paid holidays per year. Position is within the CSEA Bargaining Unit and subject to Association dues. Classified staff serve a probationary period of six months. Please refer to the website: http://www.barstow.edu/HR_Cbenefits.html for more benefits information.

EQUAL OPPORTUNITY: The Barstow Community College District is an equal opportunity employer. Barstow Community College District is committed to hiring a staff that is sensitive to and understanding of the diverse academic, socioeconomic, cultural and ethnic backgrounds of community college students. All applicants will receive consideration for employment without regard to race, creed, color, national origin, ethnicity, gender, gender identity, sexual orientation, marital status, religion, disability, political affiliation, age, or veteran status.