Administrative Associate, Venue Technology

Key Responsibilities

• Manage the day-to-day administrative operations for Venue Technology team, focusing on maintaining organized documentation, ensuring compliance with administrative procedures.
• Provide operational support across VTS functions in internal departmental communications, mobilization, and logistics.
• Lead on internal communications for VTS, including newsletter creation, team meeting management, and team building exercises.
• Aid with clerical and data entry tasks required for program reporting, such as accurately logging and tracking risk items, issue resolution status, and updating status reports or dashboards using relevant data tools.
• Support the TEAP Manager with data entry and demand planning through TEAP activities at times of peak demand.
• Assist VTM’s with administrative tasks, logistical elements, and document preparation / coordination (e.g., the development of Technology layout drawings).
• Support the Planning Manager, in liaison with the TEC Office, to coordinate VTS Transfer of Knowledge documentation.
• Transition to a “Games Time” role as we approach the critical operational period in the lead up to and during the Games. The exact nature of this role will be communicated to you as staff planning allows.
• Undertake other tasks and activities that may become necessary to fully deliver the Technology scope.

Background & Requirements

• 2+ years of experience in complex administration, or similar work areas.
• Previous experience supporting diverse teams, spanning new joiners to leadership.
• Detail oriented; known for staying on task and maintaining structured workflows across multiple concurrent projects.
• Exceptional verbal and written communication skills with the ability to translate procedural information into clear, concise, and actionable language for diverse audiences.
• Extensive experience in general administrative tasks is essential, including calendar management, note taking, formal document authoring, and creating engaging whole team communications.
• Positive and team-oriented outlook, demonstrable ability to promote team culture and lead inclusive team building and communications initiatives.
• The ideal candidate will have extensive MS Office suite experience, including MS Outlook diary management, Word and Excel. Proficiency in Smartsheet, is a plus. Experience in sporting event delivery, live event co-ordination or major venue operations is a plus.

Expectations

• A meticulous, detailed approach to document creation and task completion.
• An attitude and resilience to go above and beyond to deliver.
• To be comfortable with fast-paced work, complexity, uncertainty, and change throughout the lifecycle of the role.
• Be agile and responsive, with an ability to learn and take on new tasks as they become apparent.

Physical Requirements and Working Conditions

• Available to work onsite in our Downtown Los Angeles-based office.
• The majority of work will be conducted in an office setting, requiring extended periods of time using computers, phones, and other office equipment.
• The LA28 office is an open floorplan working environment; employees must be able to work efficiently in an open cubicle environment.
• Hours of work may vary, including evenings, weekends, and holidays, especially during peak event periods.
• Perform other duties as required; the role will evolve over time and may include operational responsibilities during the Olympic and Paralympic Games.

Pay

The annual base salary range for this position is $30.29 - $35.00 per hour. The pay scale provided is the range that LA28 reasonably expects to pay as starting base compensation for this role. All LA28 compensation remains subject to final determination based on individual candidate qualifications, experience, or other reasonable criteria consistent with LA28’s operational business needs and applicable law.

Application

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Equal Opportunity Employer

LA28 is committed to fair and unbiased recruitment procedures allowing all applicants an equal opportunity for employment, free from discrimination on the basis of religion, race, sex, age, sexual orientation, disability, color, ethnic or national origin, or any other classification as may be protected by applicable law. LA28 will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring Ordinance and all applicable laws. We strive to build a team that is inclusive and encourage qualified candidates of all backgrounds, perspectives, and identities to apply. We assess applications based on relevant skills, education, and experience a candidate can add to our team.