Administrative Associate - Nutrition & Dietetic Department, College for Health, Community and Policy

Core Responsibilities

• Performs a variety of administrative tasks to ensure daily operations run efficiently.
• Provides proactive feedback to improve workflow.
• Serves as a point of contact for new hires, assisting with onboarding and workstation setup.
• May coordinate with People Excellence and other departments to provide new employees with necessary resources.
• Absorbs and manages daily responsibilities, answering phone calls and emails.
• Helps plan and execute internal and external stakeholder engagement, ensuring information is shared through appropriate channels.
• Supports departmental projects by handling administrative responsibilities, including conducting research, preparing presentations, and organizing documents.
• Provides support and backup to other administrative or support staff to maintain business continuity.
• Supports departmental budget management by gathering data, maintaining accurate financial records, and performing related data entry.
• Collaborates with the Business Service Center (BSC) by submitting requests through ServiceNow to process hiring, travel, procurement, and other BSC-related services.
• Manages calendars to organize meetings, schedules, and daily appointments.
• Performs other duties as assigned.

Required Qualifications

• High School Diploma, Vocational Training or Apprenticeship in a related field.
• Three (3) years of related work experience.
• This position requires the ability to maintain the security and integrity of UT San Antonio and its infrastructure per Texas EO-GA-48.