Administrative Associate IV

About the role

TAMU-CC is a dynamic university designated as both a Hispanic-Serving Institution (HSI) and Minority-Serving Institution (MSI) with approximately 11,000 students from 47 states and 54 foreign nations. The university employs over 1,400 full-time and 2,000 part-time Islanders (including students/GAs) and offers undergraduate, graduate, and doctoral programs. As a member of the Texas A&M University System, TAMU-CC benefits from system resources, increased visibility, and collaboration opportunities. The campus sits on a 240-acre island on Corpus Christi Bay, ranked #1 College by the Sea, featuring modern, state-of-the-art facilities.

This position contributes to a collaborative administrative team providing consistent coverage and high-quality service to the College of Liberal Arts. Responsibilities are shared and rotated among administrative associates to facilitate cross‑training, maintain operational flexibility, and promote balanced workloads.

Responsibilities

• Functional Area 1 – Academic & Faculty Support (25% effort): Provides administrative support to the Graduate Coordinator by maintaining application files, practicum logs, oral examination reports, and other graduate program documentation; handles faculty administrative communications including missed class day postings; tracks academic/administrative deadlines; assists with adjunct hiring and faculty domestic travel.
• Functional Area 2 – Events, Travel & Operations (25% effort): Assists with coordination of events and special events; assists with faculty foreign travel, guest travel, and Emburse; schedules rooms in Astra for special events and classes; submits work orders for maintenance; schedules meetings and maintains calendars for the college and shared conference room; hires, trains, evaluates, and supervises department student workers.
• Functional Area 3 – Financial Support (25% effort): Assists with department fiscal activities such as purchasing, Pcard, and reconciling accounts using advanced spreadsheets/databases; sets up vendors for payment using Substitute W9, Quote for Services, and entering Purchase Orders in IslanderBuy; oversees office supply ordering; assists with account activity/balance tracking; assists in processing student awards and tracking account balances; assists with student travel/Emburse.
• Functional Area 4 – Shared responsibilities (25% effort): Serves as front‑line point of contact for the college (greeting and answering calls); assists with general inbox coverage and general administrative requests; assists with syllabi review; assists with Interfolio; provides cross‑coverage for various administrative support tasks.

Qualifications

• High School Diploma or GED
• Four (4) years of related experience
• Advanced skills in Microsoft Office Suite
• Excellent written and verbal communication skills
• Positive attitude
• Ability to work independently and efficiently with minimal supervision
• Ability to work in a fast‑paced environment
• Preferred: Two (2) years of office management experience

Pay

Up to $17.50 per hour (approximately $36,400 annually).

Benefits

• Medical insurance: $0‑$30 per month for employee‑only coverage after university contribution (≈$920 value); up to 83% of premium covered by the university for employee‑spouse, employee‑children, and employee‑family coverage.
• Dental & Vision, Life Insurance, Accidental D&D, Long Term Disability, Flexible Spending Account, Day Care Spending Account.
• Dual Career Partner Program.
• On‑campus wellness opportunities.
• Work Life Solutions: counseling, assistance, financial resources, legal resources.