Administrative Associate - Human Resources - MUSC Foundation

Job Duties

• Recruitment, Hiring, & Onboarding Coordination - 40%
• Serves as a primary point of contact for hiring managers, Human Resources personnel, Foundation leadership, and candidates throughout the recruitment and onboarding process.
• Candidate movement through the hiring process, including interview scheduling, candidate communications, offer coordination, onboarding logistics, employment documentation, and workforce transitions.
• Maintains recruitment, onboarding, and employment records within Human Resources systems to ensure data integrity, timely completion of required activities, and compliance with organizational policies and procedures.
• Organizational Planning, Workforce Analytics & Reporting - 30%
• Maintains and distributes staffing plans, organizational charts, position inventories, vacancy reports, workforce dashboards, personnel reports, and other workforce planning tools to support leadership decision-making and organizational effectiveness.
• Coordinates organizational planning activities, including position requests, reporting relationship updates, staffing analyses, position tracking, and organizational structure modifications.
• Aids the Director of Human Resources and Foundation leadership with the preparation and maintenance of job descriptions, classification documentation, organizational planning materials, and workforce-related reports.
• Maintains organizational workforce records across both University and MUSCP employee groups to ensure data accuracy, consistency, and alignment with organizational staffing objectives.
• Personnel Administration & Compliance - 15%
• Covers personnel actions associated with employee hires, transfers, promotions, reclassifications, organizational changes, and separations.
• Serves as a resource to managers and employees regarding established Human Resources procedures, onboarding requirements, employment processes, position management activities, and administrative practices.
• Maintains confidential personnel records and required employment documentation in accordance with Human Resources policies, record retention requirements, and applicable regulatory standards.
• Covers employment documentation and assists with compliance activities related to Human Resources policies, employment procedures, and organizational requirements.
• Supports the Director of Human Resources in implementing Human Resources initiatives, process improvements, departmental projects, and other operational priorities.
• Administrative Operations & Office Management - 10%
• Covers administrative operations supporting Foundation offices, including workspace assignments, employee moves, facility logistics, conference room scheduling, visitor coordination, and related operational activities.
• Covers meeting logistics, administrative support, and event preparations for Foundation leadership, committees, and Human Resources initiatives.
• Covers Foundation mail distribution, office supply procurement, inventory tracking, and administrative resources necessary to support daily operations.
• Aids in special projects by coordinating schedules, communications, documentation, project deliverables, and administrative resources.
• Other Duties As Assigned - 5%
• Supports timekeeping and leave administration activities.
• Aids in employee engagement initiatives, onboarding events, training coordination, and other Human Resources programs.
• Performs additional administrative, operational, and Human Resources-related duties and special projects as assigned.

Additional Job Description

Required Minimum Training and Education: Bachelor's degree or equivalent, and 3-5 years of related professional experience, or an equivalent combination of education and experience.

Knowledge, Skills And Abilities:

• Demonstrated knowledge of human resources, recruitment, onboarding, workforce administration, records management, and general business operations practices.
• Strong organizational, project coordination, and time management skills with the ability to manage multiple priorities, deadlines, and competing demands in a fast-paced environment.
• Excellent interpersonal, verbal, and written communication skills with the ability to effectively collaborate with employees, managers, executives, and external stakeholders.
• Ability to build collaborative relationships with managers, employees, candidates, and external partners.
• Ability to exercise sound judgment, maintain strict confidentiality, and handle sensitive personnel and organizational information with discretion and professionalism.
• Proficiency in Microsoft Office applications and the ability to learn and utilize human resources, payroll, applicant tracking, and other enterprise systems.
• Ability to interpret and consistently apply policies, procedures, and administrative guidelines while providing accurate guidance and support to employees and leadership.
• Ability to identify opportunities to improve processes, solve problems independently, and adapt to changing organizational priorities and workforce needs.

The Medical University of South Carolina is an Equal Opportunity Employer. MUSC does not discriminate on the basis of race, color, religion or belief, age, sex, national origin, gender identity, sexual orientation, disability, protected veteran status, family or parental status, or any other status protected by state laws and/or federal regulations. All qualified applicants are encouraged to apply and will receive consideration for employment based upon applicable qualifications, merit and business need.