Administrative Associate for Osher Lifeling Learning Institute

Position Information

Hiring Department: Osher Lifelong Learning Institute

Reports To: Executive Director

Job Location: El Paso, Texas (On Site)

Posting End Date: Open until filled (may close once a sufficient number of qualified applications have been received)

Hours: 20 hours per week, standard Monday–Friday 1:00 pm–5:00 pm

FLSA Status: Exempt

Earliest Start Date: As soon as possible

Salary: $16.50/hour

Required Application Materials

• Resume
• List of three references

Position Summary

Under close supervision and with minimal latitude for the use of initiative and independent judgment, this position provides personal clerical and administrative services and assistance. Keeps official records and executes administrative policies determined by or in conjunction with other officials. Provides excellent customer service to OLLI members and instructors; answers phones, follows up on requests, facilitates proper paperwork procedures and documentation, filing, and other related services.

• Clerical and administrative support, customer service, records management, paperwork and filing (50%)
• Classroom assistance (online and in person) including hosting, attendance taking, and technical assistance for instructors and students (25%)
• Reviews and analyzes practices and procedures; makes recommendations to ensure established office and service standards (5%)
• Assists in development and coordination of communication/marketing efforts: researching and releasing information through multimedia outlets, developing brochures, newsletters, flyers, booklets, and other publications for internal and external distribution, and participating in events (15%)
• Maintains and supports general maintenance of work and social spaces (5%)
• Complies with all State and University policies; other duties may be assigned

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

• Education: High school diploma or general education degree (GED)
• Experience: Three years related experience to the statement of duties and responsibilities; or equivalent combination of education and experience

Why Pick UTEP

The University of Texas at El Paso (UTEP) is a comprehensive public research university that is increasing access to excellent higher education. We advance discovery of public value and positively impact the health, culture, education, and economy of the community we serve. UTEP is America’s leading Hispanic‑serving university. Located at the westernmost tip of Texas, where three states and two countries converge along the Rio Grande, 84% of our 26,000 students are Hispanic, and half are the first in their families to go to college. UTEP offers 170 bachelor’s, master’s and doctoral degree programs at the only open‑access, top‑tier research university in America. This is an especially exciting time to join UTEP as it advances the goals of its 2030 Strategic Plan, built around the institution’s core strengths—its location, its people, its supportive culture, and its community partnerships—aimed at maximizing the University’s regional impact and national stature.

What UTEP Offers

Miner Perks and Benefits

• Benefit Package includes: Medical, Prescription, Life Insurance and Wellness platform
• Voluntary Benefits: Dental, Vision, Additional life insurance, UT Flex, Short and Long‑term disability plans
• Retirement Programs
• Longevity Pay
• Paid Vacation & Sick Leave
• Paid Holidays
• Employee Discounts & Perks
• Employee Education Assistance program
• And much more

Disclaimer: Eligibility for perks and benefits may vary based on part‑time or full‑time employment.

Additional Information

This position is security‑sensitive and subject to Texas Education Code 51.215, which authorizes the employer to obtain criminal history record information. A valid driver’s license issued by the State where the applicant resides and insurability as defined in UTS 157 may be required to perform the position's essential functions.

The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee must frequently stand and walk. The employee must regularly sit; use hands to feel; reach with hands and arms; and talk or hear. The noise level for this work environment is usually moderate.