Administrative Associate, Facilities Operations

We need to output HTML fragment with sections: headings

for sections like About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. We must include only sections that have real specific content. We must not repeat job title as heading. Must not include Job ID etc. Must preserve all substantive info, remove boilerplate, navigation, legal, EEO, duplicated lines, application instructions. Also remove cookie/navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, and application instructions. The posting includes "Position Overview", "Job Description" with percentages, "Position Requirements", "Required Qualifications", "Preferred Qualifications", "Additional Candidate Instructions", "Contact Information to Applicants", "Advertised Salary Range", "Application Review Begins", "Anticipated Start Date", "Apply to Job". We need to extract substantive info. We need to decide sections: About the role (position overview), Responsibilities (the job description percentages), Requirements (position requirements maybe includes driver's license, on-site), Qualifications (required and preferred), Skills (maybe implied but we can include if present), Benefits (none given), Pay (advertised salary range), Schedule (maybe not given). We should only include sections with real content. We have salary range: 40,000-42,000 (presumably per year). So Pay section. Schedule: Not given explicitly; maybe not include. Benefits: Not given; skip. Skills: Could extract from required qualifications: excellent written communication skills, experience with Microsoft Office, etc. Could put under Skills. But we must not invent content. We can create a Skills section listing those skills explicitly mentioned: excellent written communication skills, proficiency with Microsoft Office Suite, ability to problem solve, collaborative fast-paced environment, etc. Those are in the text. So we can include. Qualifications: Required and Preferred. Responsibilities: The percentages and bullet-like duties. We'll convert to

• . About the role: Position Overview paragraph. We must not duplicate lines. Ensure we capture all substantive info. Let's extract: Position Overview paragraph: "The Administrative Associate for Facilities Operations supports the Housing & Residence Life Facilities team, which is responsible for management and quality review of maintenance and custodial activity in all on-campus housing facilities. This position is responsible for schedule development and coordination; shares information by telephone, in person, and via email correspondence; and interprets and applies state, university, and Housing & Residence Life (HRL) requirements, policies, and practices relating to facilities, housing operations, and building management. This position is the primary administrative contact for the HRL Facilities Operations team, while also working closely with other areas within Housing & Residence Life to ensure coordinated responses that support students and guests living on campus. This position regularly interacts with other KU staff, vendors, contractors, students, parents, and guests. This position assists with coordination of maintenance and cleaning turns in vacant units throughout the academic year and summer turn cycle. The incumbent will manage multiple projects and deadlines to ensure that facilities are prepared and ready for occupancy. The incumbent must have a strong ability to problem solve while working in a collaborative, fast-paced environment with rapidly changing priorities. Housing & Residence Life at the University of Kansas is home to over 5000 students on the Lawrence campus in residence halls, apartments, and cooperative houses known as scholarship halls. Our office is strongly committed to promoting and supporting students during their time living on campus." That's the overview. Job Description percentages: 35% Customer & Administrative Support, 25% Oversight & Reporting, 20% Unit Turns & Preparation, 15% Project Administration, 5% Other Assigned Duties. Each with details. We'll combine into responsibilities list. Position Requirements: "This position requires working on-site. Valid Driver’s License at time of hire and throughout duration of employment." Required Qualifications: "High School diploma or GED equivalency and two (2) years of office experience or two (2) years of post-secondary education. Excellent written communication skills, evidenced in application materials. Two years' experience general office and administrative support work to include in-person and telephone contact duties. Two years' experience with basic computer systems and operations, including Microsoft Office Suite." Preferred Qualifications: "Bachelor’s degree. Knowledge of materials, methods, and practices used in maintenance and custodial fields, as evidenced in application materials. Experience working in a higher education setting, as evidenced by previous work history." Additional Candidate Instructions: cover letter, resume, list of three professional references, only complete applications considered, application review begins Monday, October 5, 2026, and will continue until a qualified pool of applicants are identified. Contact Information: Steve Bergman stevenbergman@ku.edu. Advertised Salary Range 40,000-42,000. Application Review Begins Monday October 5, 2026. Anticipated Start Date Monday November 2, 2026. Apply to Job. We need to remove application instructions? The instruction says: "Remove cookie/navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, and application instructions." So we should remove the "Additional Candidate Instructions" and "Contact Information to Applicants" and "Application Review Begins" etc? Those are application instructions. However we need to preserve substantive info like salary range, anticipated start date? The instruction says remove application instructions. The salary range and start date might be considered part of posting but not application instructions? The salary range is substantive. The start date maybe also substantive. The contact info maybe considered application instructions? It's contact for applicants. Might be considered application instructions. Safer to keep salary range and anticipated start date as they are substantive job details. The contact info maybe not needed. The instruction says remove application instructions; contact info is part of application instructions. So we can drop contact info. Keep salary range and anticipated start date? The start date is also part of application timeline; could be considered application instruction. But it's a job detail. I'd keep it. We need to avoid duplication: we have "Application Review Begins Monday October 5, 2026." appears twice; we keep once. Now produce HTML. Structure:

  About the role

  ...overview...

  Responsibilities

  • ... (maybe combine percentages into sentences)
  ...
  We could break each percentage as separate li.

  Requirements

  • On-site work required.
  • Valid driver’s license required at time of hire and throughout employment.

  Qualifications

  Maybe split into Required and Preferred? Could have two subsections? But we only have headings for Qualifications (generic). Could include both required and preferred within same section using
  and maybe note. But we could also have separate headings? Not allowed unless they match list: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. So we can only use those headings. So we put Required and Preferred under Qualifications. We can do:

  Qualifications

  Required:

  • High school diploma or GED equivalency and two (2) years of office experience or two (2) years of post-secondary education.
  • Excellent written communication skills.
  • Two years' experience in general office and administrative support work, including in-person and telephone contact duties.
  • Two years' experience with basic computer systems and operations, including Microsoft Office Suite.

  Preferred:

  • Bachelor’s degree.
  • Knowledge of materials, methods, and practices used in maintenance and custodial fields.
  • Experience working in a higher education setting.
  Pay

Advertised salary range: $40,000–$42,000 per year.

Schedule: Not given, so omit. Benefits: omit. Now ensure we didn't repeat job title. Not using. Now produce HTML fragment only. Let's craft the overview paragraph concisely but preserve all info. Might be long but okay. We'll output:

About the role

The Administrative Associate for Facilities Operations supports the Housing & Residence Life Facilities team, which manages and reviews maintenance and custodial activity in all on‑campus housing facilities. The role develops and coordinates schedules, shares information via telephone, in‑person, and email, and interprets and applies state, university, and Housing & Residence Life (HRL) requirements, policies, and practices related to facilities, housing operations, and building management. It serves as the primary administrative contact for the HRL Facilities Operations team, works closely with other HRL areas to coordinate responses for students and guests, and regularly interacts with KU staff, vendors, contractors, students, parents, and guests. The incumbent assists with coordinating maintenance and cleaning turns in vacant units throughout the academic year and summer turn cycle, manages multiple projects and deadlines to ensure facilities are ready for occupancy, and must demonstrate strong problem‑solving abilities in a collaborative, fast‑paced environment with rapidly changing priorities. Housing & Residence Life at the University of Kansas houses over 5,000 students in residence halls, apartments, and cooperative houses (scholarship halls) on the Lawrence campus, and is committed to promoting and supporting students during their on‑campus stay.

Now Responsibilities: we need to capture all details from the percentages. Let's parse each: 35% Customer & Administrative Support: - Serves as primary contact for Housing & Residence Life Facilities Operations area, including oversight of the Operations general email account. - Provides support in directing (in‑person, phone, email, etc.) questions and inquiries regarding maintenance and custodial items in Housing facilities. - Expedites problem‑solving by effective referral. - Sends outage and maintenance notifications to impacted areas, including emails to students and guests. - Coordinates room entry for work inside units, as needed. - Develops project schedules, creates and manages project meetings and appointments in Microsoft Outlook. - Authors email correspondence to facilitate accurate and timely flow of information. - Develops, edits, and submits scheduled regulatory reports. - Develops and maintains Operations paper and electronic filing systems. - Supports budgetary processes, including tracking of expenditures for both small and large projects. - Submits invoices to Housing’s financial area for review and payment. - Coordinates and manages supplies and equipment ordering, ensuring that internal budgets are followed through budget reconciliation, generating budget reports, and processing all invoices for payment within established parameters. - Manages reconciliations for assigned suppliers for services within HRL communities. - Processes purchase requisitions through university financial systems and provides appropriate funding cost centers for purchases for HRL while ensuring purchasing guidelines are followed. - Understands and follows all relevant compliance rules and regulations (FERPA, PCI, Clery, NCAA, Endowment, etc.) and maintains privacy with respect to student information and other requirements. 25% Oversight & Reporting: - Using Maximo work management software and the Microsoft Office suite, creates and generates schedules of planned and emergency work orders, scheduled projects, reviews associated costs, and develops maintenance schedules for distribution to internal and/or external constituents. - Regularly reviews service request activity with the Maximo maintenance management system, developing and providing a variety of internal management reports to help monitor progress of individual work orders, trends, or unresolved work orders. - Enters and manages information in Housing and/or KU systems, such as StarRez, electronic key cabinets, CS Gold, security camera and databases