Administrative Associate, Dean's Office, Gary W. Rollins College of Business - UT Chattanooga

Responsibilities

• Processes invoices, reimbursements, procurement card transactions, and travel expenses
• Prepares contracts, purchase orders, requisitions, and related payments
• Maintains financial records in accordance with university and regulatory guidelines
• Monitors budgets and reconciles departmental ledgers, payroll, and financial reports
• Serves as the front-line contact for the Dean’s Office
• Greets and assists visitors and stakeholders
• Maintains office supplies and manages inventory
• Supports student organizations, course scheduling, and committee coordination
• Coordinates meetings, events, and room reservations
• Manages conference room scheduling and logistics
• Supports special projects and college-wide initiatives

Requirements

• High school diploma or GED
• Minimum of three (3) years of experience in an office environment
• Preferred five (5) years of experience in an office environment
• Experience with systems such as DASH (Oracle) or Banner

Qualifications

• Strong written and verbal communication skills
• Excellent customer service and interpersonal skills
• Proficiency in Microsoft Office
• Basic financial and budget management skills
• Strong attention to detail and organizational ability
• Ability to prioritize tasks, multitask, and work independently
• Ability to collaborate effectively with individuals at all levels

Skills

• Knowledgeable about university policies and procedures
• Ability to manage multiple tasks simultaneously
• Strong organizational and administrative skills

Benefits

The position offers competitive compensation and benefits aligned with the University of Tennessee market range.

Pay

Anticipated hiring salary: $41,600

Schedule

This is a fully on-site position.

About Us

The University of Tennessee at Chattanooga is a metropolitan university located in the heart of Chattanooga, Tennessee. It collaborates with regional partners to provide an experiential learning environment with 128 undergraduate degree programs and 55 graduate programs. UTC focuses on innovation and hands-on learning, offering programs in various fields including nursing, computer science, entrepreneurship, and veteran student support. The university is known for its strong ties to the city and its commitment to regional economic development.