Administrative Associate

Responsibilities

1. Maintain appointment schedule template (alterations, deletions, additions).
2. .1 Responsible for communicating schedule changes to the appropriate staff members and physicians/providers.
3. Cook up the ongoing operation of the check-in process and front desk to ensure that quality services provided are cost effective and efficient.
4. .1 Receive patient at arrival and verify and obtain all necessary information and signatures in accordance with NEMG policies and procedures.
5. Answer telephone calls to office, assists callers in a pleasant manner, takes accurate and complete messages and refer callers to appropriate personnel when necessary.
6. .1 Maintain proper telephone etiquette when speaking with patients/companies and healthcare team.
7. When necessary, executes all necessary pre-authorizations as required by insurance companies for upcoming diagnostic tests and procedures.
8. .1 Track referrals coming into the practice.
9. Maintain electronic medical records and/or paper medical charts in accordance with NEMG policies and procedures.
10. .1 Forwards phones to answering service and notifies answering service about the physicians on-call status.
11. Collect and reconcile co-pay collections/cash drawers (cash, checks, credit card payments) within Epic in accordance with NEMG policy and procedures.
12. .1 Collaborate in the development of and contributes to individual team, and department quality improvement and evaluation activities.
13. .1 Attend and actively participate in staff meetings.
14. Utilize appropriate methods for interacting effectively and professionally with persons of all ages and from diverse cultural, socioeconomic, educational, racial and ethnic backgrounds, sexual orientations, lifestyles and physical abilities.
15. .1 Coordinate efforts to gain patient and family feedback regarding their experiences of healthcare (focus groups, surveys and other means) and participate in interventions which address articulated needs.
16. Performs all other related/additional tasks as requested by physicians and/or management.
17. .1 Provide cross coverage as needed.
18. May assist and/or perform chaperone duties for patient medical procedures as needed.

Qualifications

• Educational requirement: High School degree or equivalent required.
• Experience: 1 year of administrative or customer service experience is required. Prior experience working within a physician's office/medical practice, hospital, or health system preferred.
• Skills: Excellent, organizational, communication, customer service, and teamwork skills required. Ability to multi-task is essential. EMR experience preferred. Working knowledge of Microsoft office applications preferred.