Administrative Associate

Responsibilities

• Operations (Approximately 75% of the role)
• General office duties
• Routing phone calls
• Data entry
• Fulfilling miscellaneous external inquiries
• Update electronic files as needed
• Update tasks in Asana
• Receive and forward correspondence, including scanning mail and checks
• Coordinate shipping of any equipment to/from office location
• Order office equipment for staff, create tracking systems and monitor against budgets
• Process and Scan all physical Checks/ donations, properly input them in Salesforce and track in the document retention folder
• Ensure and maintain a tidy, clean, and organized office environment
• Provide administrative and capacity support to departments as needed
• Prepare and route contracts through docusign for signature
• Draft, type, and proofread letters, memos, documents, presentations, and reports
• Build knowledge of organizational systems and provide troubleshooting support to staff
• Maintain and renew platform licenses as needed
• Regularly update organizational calendars and internal wiki site
• Ensure all organizational docs have the appropriate logo and branding information included
• Arrange conference rooms, catering, presentation materials, and audio/visual setup as needed for meetings
• Staff Travel: Book flights, hotels, trains and/or local transit
• Set Up Uber vouchers, and complete per diem form
• Submit receipts to finance team in organized matter so they can charge clients for reimbursement
• Perform other related duties as requested or as responsibilities dictate
• Collaborate with VP of Finance & Operations to plan monthly Wellness activities
• Collaborate with Finance & Operations team to plan remote and in-person retreats
• Training Team Support (Approximately 20% of the role)
• Assist with special projects and research for new initiatives
• Salesforce Training Plan Updates
• Weekly public training registration reports
• Set up polls for public trainings
• Support with Public trainings with more than 100 Participants

Requirements

• 2+ years of experience in project management, office administration, executive assisting, event planning, or similar work experience
• Comprehensive knowledge of computer software applications and ability to learn new technology quickly, is required
• Must be highly adaptive to management styles and changing needs, re-prioritizing tasks and projects as needed
• Excellent organizational, recordkeeping, interpersonal, and written and oral communication skills;
• Highly organized, self-directed, detail-oriented, results-driven, and motivated by project coordination and deadlines;
• Ability to meet deadlines, prioritize assignments, juggle multiple tasks simultaneously and deal with highly confidential information
• Event Planning Skills
• Outstanding written and verbal communication skills are required
• Personal integrity, credibility, and passionate commitment to Right To Be's mission
• Commitment to strong performance, high standard of accountability, and openness to feedback
• Must have a solution-oriented approach to conflicts

Benefits

Compensation and Benefits Package: At Right To Be, we believe that in order to retain passionate and high-performing team members, our approach to compensation must be aligned with our organizational values. We strive to pay our employees competitively (we've got your back). We strive to be equitable in our compensation practices (unapologetically intersectional). We don't negotiate salary offers (transparency and honesty). And we want to pay our employees for the impacts they make on the organization (the right to be you).

The compensation for this role is $24.04/hr, 15 hrs/week. We also offer a benefits package to Part-time employees that includes:

• A Monthly Health Care Stipend to cover health insurance costs
• A work laptop & other necessary equipment
• Generous Paid Time off (PTO, Wellness Leave, a week off between Christmas and New Years, Summer Fridays, and all major holidays)

Please note all that benefits are subject to change at the discretion of Right To Be