Administrative Associate

Salary: $17.71 hourly

About the role

The employee in this position will coordinate office activities and perform administrative assignments for the County Administrator and Administrative Office staff in support of the on-going operations of the office.

Responsibilities

• Receives incoming telephone calls, provides answers to routine inquiries and/or refers them to other personnel.
• Screens and greets visitors to the office.
• Assists in providing routine information to County Administrator, office staff, county personnel and the public.
• Opens, sorts, and delivers mail within the administrative office.
• Prepares letters, packages, and other outgoing materials for mailing.
• General data entry and production of printed materials, as required by staff.
• Creates agenda for County Commission meetings with all supporting documents.
• Prepares new employee files and documents.
• Files documents for the administrative office.
• General record keeping.
• Assists with preparation of the County budget.
• Covers for other administrative office staff in various county departments if needed.
• Other related duties as deemed necessary or as required.

Requirements

• Any equivalent combination of training and experience, which provides the required knowledge, skills, and abilities.
• High School Diploma or GED is required.

Skills

• Knowledge of clerical and office procedures.
• Knowledge of basic office equipment.
• Good knowledge of English, grammar, spelling, and punctuation.
• Ability to type and enter data accurately and proficiently.
• Skills in the use of a personal computer and related software.
• Skilled in time management and multi-tasking.
• Ability to prepare reports and maintain records.
• Ability to communicate effectively orally and in writing.
• Ability to maintain confidentiality.
• Ability to make decisions and prioritize under high stress.
• Problem solving and decision-making skills.

Working Conditions

• Duties are performed in an office setting.
• Must be able to operate a telephone, computer keyboard, ten key, copier and scanner.
• Performs work safely in accordance with County safety program and departmental safety procedures.

Physical Requirements

• Continuous sitting and typing for extended periods of time.
• Occasional standing, stooping, lifting, carrying, reaching, pulling; walking.
• Frequent speaking and listening to staff and the public.