Administrative Assistant to VP of IT and Chief Administration Officer

Responsibilities

• Schedule and organize complex activities, such as: meetings, travel, and department activities for CAO and the respective departments
• Create and develop visual presentations for the CAO
• Organize and prioritize large volumes of information and summarize for the CAO
• Sort and distribute mail; open mail for the CAO and determine level of priority
• Manage multiple projects — ensuring deadlines are met
• Answer phone calls for the suite, take messages and field/answer all routine and non-routine questions
• Support the customer service standards for the executive suite and main suite including receptionist duties
• Support the Board of Trustees committee and meeting functions including evening meetings as needed

Qualifications

• A High School Diploma or equivalent required
• One (1) year clerical/secretarial experience required
• Candidate must be detail-oriented
• Excellent computer skills and experience in Microsoft Word, Excel, and PowerPoint required
• Valid Driver's License in good standing required

Benefits

• Competitive base salary
• Medical and dental insurance
• Vision plan
• Retailment plan
• Flexible spending plans

Skills

• Effective communication skills
• High level of confidentiality
• Independent work ability
• Organizational skills
• Multi-tasking ability
• Financial document management
• Phone handling and message taking
• Customer service support
• Board of Trustees committee support

Pay

Competitive base salary

Schedule

Full-time; Monday-Friday 8:00am-5:00pm