Administrative Assistant to Top Door and Window Sales Team

An established window & door company dealer is seeking to hire an Assistant to Sales Specialists for the Los Angeles area. Join one of the top-rated window & door dealers in Los Angeles and be part of a winning team that works with the best architects and contractors, building some of the most amazing homes and commercial properties. Our reputation is excellent because we deliver what we promise and go the extra mile to ensure our customers have a great experience.

About the role

This is a high-speed job that requires attention to detail, problem-solving skills, and the ability to multitask throughout the day. Our management team will provide comprehensive on-the-job training. We have a state-of-the-art showroom and office space, offering a very nice work environment. We are centrally located in Los Angeles and offer a competitive salary with opportunities for career advancement.

Responsibilities

• Administrative tasks: paperwork processing, data entry, filing, organizing, emailing invoices, etc.
• Collecting deposits and final balance payments from customers.
• Contacting customers to notify them of order arrivals and arrange for jobsite delivery.
• Interacting and communicating professionally with clients.
• Working with your sales team to exceed monthly sales targets and company goals.
• Assisting the salesperson by handling customers when they are out of the office.
• Building relationships with clients by performing responsibilities well and exceeding customer expectations.
• Working with a diverse team and identifying and fulfilling individual needs.
• Completing daily and monthly tasks by deadline.
• Assisting the sales team in managing accounts and relationships.
• Proactive problem-solving with a positive, can-do attitude.
• Communicating effectively with customers regarding inquiries, orders, and shipment statuses.
• Collaborating with internal departments such as accounting, warehouse, and shipping teams.
• Helping customers with account reconciliation.

Requirements

• Experience working with QuickBooks accounting software.
• Ability to carry up to 40 pounds.
• Ability to type over 30 wpm.
• Computer literate with proficiency in Microsoft Word, Excel, and Outlook.
• Ability and desire to excel in an autonomous environment.
• Exceptional communication skills.
• Experience in the construction industry is helpful but not required.
• Understanding of Monday.com would be great.
• Ability to be customer-oriented and a proactive team player who can multitask in a dynamic environment.
• High school diploma or equivalent (preferred).

Benefits

• 401(k) plan with matching.
• Dental insurance.
• Health insurance.
• Life insurance.
• Paid time off.
• Vision insurance.
• Closed on weekends.

Pay

Based upon experience.

Schedule

40 hours per week.